Administrative assistant Jobs in Fontana, CA

Key Responsibilities Administrative Support :

• Answer and direct phone calls, take messages, and handle general inquiries.
• Greet and assist visitors in a professional and courteous manner.
• Manage incoming and outgoing mail, emails, and other correspondence.
• Prepare and edit documents, reports, and presentations as needed.

Scheduling and Coordination :

• Schedule and coordinate appointments, meetings, and events.
• Maintain and update calendars for staff and management.
• Assist with travel arrangements and itineraries.

Record Keeping and Documentation :

• Maintain accurate and up-to-date filing systems, both electronic and paper.
• Organize and store documents, records, and files in an easily accessible manner.
• Assist with data entry and ensure that all records are accurate and complete.

Office Management :

• Order and maintain office supplies and inventory.
• Ensure that office equipment is properly maintained and serviced.
• Assist with basic bookkeeping tasks, such as processing invoices and tracking expenses.

Communication and Collaboration :

• Communicate effectively with staff, clients, and vendors.
• Provide general support to the team, including assisting with special projects.
• Collaborate with other departments to ensure smooth operations.

Compliance and Procedures :

• Adhere to company policies and procedures.
• Maintain confidentiality of sensitive information.
• Assist with the development and implementation of office policies and procedures.

Qualifications Education and Experience :

• High school diploma or equivalent required; an associate's or bachelor's degree in a related field is a plus.
• Previous experience in an administrative or clerical role preferred.

Skills and Abilities :

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy.
• Basic understanding of bookkeeping and office management practices.
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