Administrative assistant Jobs in Hayward, CA

Job Description

The ideal Administrative Assistant candidate will be a problem solver who has excellent communication skills and impeccable attention for detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to the department. An ability to multi-task, work in a fast pace environment, manage complex schedules, and meet changing deadlines is essential to the position.

• Provide front-desk coverage by managing a busy, multi-line phone system, greeting guests as they enter the office, managing incoming / outgoing mail and shipments, and maintaining an organized, clean office environment
• Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes
• Plan, organize, and schedule company meetings in the office, off-site, and via video conference
• Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout
• Maintain filing system, contact database, employee list, and inventory
• Order and oversee office supplies and food deliveries for group meetings

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