Administrative assistant Jobs in McAllen, TX

Title : Human Resources Administrative Assistant

Location : McAllen TX

Schedule : This position is mission critical and essential to the ongoing operations and requires a flexible schedule to support a 24 / 7 / 365-day operation.

About MVM Inc.

Service Support Success are the pillars upon which MVMs founders built the company and they continue to serve as MVMs core values. Along with our uncompromising insistence on integrity and ethical business practices these values make us the service provider of choice for our customers and the employer of choice for our dedicated team members.

Working at MVM Inc. takes a certain kind of person; we want someone who identifies with our values and is willing to challenge themselves both personally and professionally. We seek employees who are passionate about serving and making a difference in the lives of others.

If you can envision joining a team where you will have the opportunity to provide mission driven results; then we are looking for you!

Job Summary :

The Human Resource Assistant provides administrative and general HR support to the People Services function as needed including training employee relations reporting benefits administration onboarding / offboarding file maintenance and HRIS entry. The Human Resources Assistant will have excellent administrative skills with the ability to multitask and adapt in a fast-paced environment.

Essential Functions and Responsibilities :

Acts as the primary point of contact and customer service representative for all MVM Inc. contract specific employees based in assigned office.

Responsible for the collection and digital file maintenance of all personnel documents into HRIS system and other supporting systems.

Handles Employee Relations concerns and formal complaints initiating and escalating employee investigations in partnership with HRBPs and Operations.

Provides support with recording and administration of progressive discipline actions and annual performance evaluations.

Coordinates regular post-accident and random drug testing process in coordination with contract requirements working with our vendor and HRBP to ensure compliance.

Responsible for monitoring notifications and managing the tracking and collection of all employee compliance items including vaccinations certifications licenses IDs and any other contract-required documents.

Assists the Safety department with the completion of the reporting process for work related injuries and processing of workers compensation claims.

Coordinates with candidates to ensure all onboarding tasks are completed before their hire or training start date.

Responsible for onboarding / new hire paperwork for new employees to include completion of the I-9 and E-Verify compliance required documents and disclosure agreements.

Assists the Training department with new hire orientation as needed and is responsible for delivering the People Services portion of the presentation.

Administration of employee Health & Welfare and benefit programs including handling benefit related questions.

Responsible for the distribution of various communications to employees from Operations Safety Training and People Services.

Organizes and conducts employee engagement and community engagement activities.

Supports People Services and Operations teams by performing and managing various People Services related administrative functions.

Manages HRSupport mailbox inquiries and escalates them to other departments or personnel as needed.

Manages annual open enrollment for their assigned office in line with Benefits guidance and serves as the primary point of contact for enrollment assistance and questions.

Performs other duties as assigned.

Minimum Qualifications & Skills :

Bachelors degree or actively pursuing a bachelors degree in HR or any related field (a high School diploma with 4 years of experience supporting a Human Resource department may be substituted for a bachelors degree)

Have at least two years of experience supporting a Human Resource department in an administrative or generalist capacity (a minimum of 6 years of experience supporting a Human Resource department with a high school diploma).

General knowledge of employment laws and regulations.

Effective communication and people skills to effectively interact with different departments and employees at all levels of the organization.

Strong Employee Relations skills necessary. Labor relations (specific to Unions) experience preferred but not required.

Ability to deal with confidential and sensitive information.

Ability to prioritize work meet stringent deadlines balance multiple tasks identify and escalate issues when necessary and work in a team environment.

Excellent administrative skills proven ability to work and adapt to a challenging environment where personal initiative is a critical element of success.

Strong computer skills in MS Office including Microsoft Word TEAMS Excel and Outlook.

Knowledge of Workday or other HRIS system is helpful.

Ability to work weekends or Holidays when needed.

Work Schedule :

This position is mission critical and essential to the ongoing operations and requires a flexible schedule to support a 24 / 7 / 365-day operation.

Clearance :

Applicants selected will be subject to a government background investigation and may be required to meet the following conditions of employment.

Security Requirements :

Ability to obtain / maintain a Security Clearance.

Favorable credit check for all cleared positions.

Successfully pass a background investigation drug screen.

US Citizenship

Physical Requirements / Working Conditions :

Standing / Walking / Mobility : Must have mobility to attend meetings with the Human Resource Team.

Climbing / Stooping / Kneeling : 0% - 10% of the time.

Lifting / Pulling / Pushing : 0% - 10% of the time.

Fingering / Grasping / Feeling : Must be able to write type and use a telephone system 100% of the time.

Sitting : Sitting for prolonged and extended periods of time.

This job description reflects managements assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Management may revise duties as necessary without updating this job description.

Due to the high volume of applications received the Talent Acquisition Department will contact you directly should you be selected to advance in our recruitment process.

For more information about the company please visit our website at

MVM is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race color sex age national origin religion sexual orientation gender identity status as a veteran disability or any other federal state or local protected class.

MVM complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing this application interviewing completing any pre-employment testing or otherwise participating in the employee selection process please direct your inquiries to .

Key Skills

GIS,Heavy Machinery,Hardware Sales,Access Control,Fusion,Gsm

Employment Type : Full-Time

Experience : years

Vacancy : 1