Administrative assistant Jobs in Richardson, TX

Butch's Propane is seeking a detail oriented Administrative Assistant to join our team in Addison, Texas. This position has a primary focus on billing and administrative support for our operations department. This role plays an important part of ensuring accurate and timely processing of customer invoices, tickets and related documentation.
We're looking for someone who takes pride in their work, communicates well, and thrives in a fast-paced oilfield support environment.

Benefits and Perks

• Pay: $80,000 annually
• Medical, Dental, and Vision health insurance elections
• Voluntary STD, Life, and Accident coverage
• 401K
• Basic Life Insurance, Long Term Disability Insurance, and AD&D Insurance offered at no cost
• Weekly Pay
• Pay Card option
• Online pay stub access
• 24-7 office support

Responsibilities:

• Prepare, process, and verify customer invoices
• Review field tickets, delivery logs, and work orders for billing accuracy
• Enter and track billing data in company systems
• Communicate with operations and field stand to confirm job details and remove discrepancies
• Assist the accounting team with payment tracking, documentation, and reports
• Maintain organized records of billing, payments, and supporting documents
• Answer customer inquiries and provide billing-related support
• Assist with general administrative tasks, filing, mail distribution, and office organization
• Support management with special projects and reporting needs
• Answer phones and direct calls
• Organize and maintain project files, filing system, and project communications
• Assist in duties such as mailings, office organization, scanning bills, etc.
• Proactive on taking initiative on projects
• Other duties and projects as assigned

Requirements:

• Must have strong communication and organizational skills
• Proven experience as an administrative assistant or office admin assistant
• Bachelors Degree preferred
• Proficiency in Microsoft Office (Excel, Outlook, Word)
• Excellent time management skills and the ability to prioritize work
• Extremely detailed oriented
• Strength in professionalism and customer service skills
• Ability to multi-task in a very fast paced environment
• Excellent computer skills
• Pass drug test and criminal background check
• 2-5 years of prior office experience preferred
• Prior experience in oilfield, propane, or service-based industries a plus