Administrative assistant Jobs in Saint Paul, MN

ECMC Group is a nonprofit corporation focused on helping students succeed. Headquartered in Minneapolis, ECMC Group and its family of companies provide financial tools and services, as well as funding for innovative programs to help students achieve their academic and professional goals.

Job Summary

The Administrative Assistant provides administrative support to ECMC Group's Executive Leadership Team (ELT), senior leadership and other teams across the organization.

Essential Duties and Responsibilities

• Manages senior leader and corporate calendars, schedules meetings, and coordinates logistics and materials.
• Assists with planning corporate events (e.g., holiday party, events, retirements), including vendor management, contracts, communications, and logistics.
• Assists and executes corporate gifting and giveaways, from vendor selection to distribution across all locations.
• Works with Senior Executive Assistant to administer the Robert A. Stein Scholarship program, including platform management, application review, communications, and reporting.
• Arranges travel details for senior leaders and teams across the organization.
• Manages complex calendars and coordinates for high-level internal and external meetings.
• Assists with the administration and oversight of the employee ticket programs for professional sports teams, including contracts, communications, and equitable distribution.
• Assists with staff coordination and provides on-site support for visiting executives.
• Handles confidential materials appropriately.
• Performs additional duties as assigned.

Required Qualifications

Preferred Qualifications

The hourly range for this position is $29.00 - $32.50 per hour. Actual hourly pay may vary based upon, but not limited to, relevant experience, time in role, peer and market data, prior performance, business sector and geographic location.

This is a hybrid position requiring a minimum of three days per week in the office, with additional in-office time as needed.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ECMC Group also provides a comprehensive benefits package :