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Administrative assistant Jobs in Springfield, IL

Last updated: 1 day ago
  • Promoted
Administrative Assistant

Administrative Assistant

Ball-Chatham School District 5Chatham, IL, United States
Full-time
Administrative Support / Administrative Assistant.Administrative Assistant provides essential administrative and secretarial support. This role includes a variety of responsibilities such as managing ...Show moreLast updated: 1 day ago
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Senior Administrative Assistant

Senior Administrative Assistant

GBA FinancialSpringfield, IL, United States
Full-time
The Senior Administrative Assistant delivers client support to the advisors and provides resources and guidance to help clients achieve their financial goals. This role will be an essential partner ...Show moreLast updated: 2 days ago
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ENROLLMENT OPERATIONS ASSISTANT

ENROLLMENT OPERATIONS ASSISTANT

Loyola University ChicagoIL, United States
$18.00 hourly
Full-time
GRAD & PROF ENROLLMENT MGMT (02013A).Is this split and / or fully grant funded?.Manage timely processing of all admission-related material (paper and electronic documents), data record and entry, dat...Show moreLast updated: 2 days ago
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TEMPORARY ASSISTANT COORDINATOR

TEMPORARY ASSISTANT COORDINATOR

Northwestern UniversityIL, United States
$4,500.00–$5,000.00 monthly
Full-time
ASSISTANT COORDINATOR (Temporary).The Center for Talent Development (CTD) at Northwestern University exists to serve the gifted community. As a non-profit center within the School of Education and S...Show moreLast updated: 2 days ago
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Administrative Assistant

Administrative Assistant

Illinois Association of School BoardsSpringfield, IL, US
$36,000.00–$45,000.00 yearly
Full-time
Salary : $36,000 $45,000 annual.Administrative Assistant, Outreach & Training - Springfield.The Illinois Association of School Boards (IASB) is seeking applicants for a full-time Administrative ...Show moreLast updated: 7 days ago
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ADMINISTRATIVE ASSISTANT

ADMINISTRATIVE ASSISTANT

Conagra Brands, Inc.IL, United States
$65,600.00–$100,000.00 yearly
Full-time
As Administrative Assistant for our Foodservice organization, you will perform diversified and confidential administrative tasks supporting multiple business leaders on our team.You will report to ...Show moreLast updated: 1 day ago
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ADMINISTRATIVE ASSISTANT

ADMINISTRATIVE ASSISTANT

ProcomIL, United States
Full-time
Admin Assistant provides support to the departments' daily operations by handling tasks, including but not limited to managing schedules, organizing files, handling correspondence, facilitating com...Show moreLast updated: 2 days ago
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ADMINISTRATIVE ASSISTANT

ADMINISTRATIVE ASSISTANT

RelatedIL, United States
$20.00 hourly
Full-time
Are you passionate about building strong connections with people? Are you looking to find more than just a job - rather a career filled with purpose? Do you want to make an impactful difference by ...Show moreLast updated: 3 days ago
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ADMINISTRATIVE - ADMINISTRATIVE ASSISTANT II

ADMINISTRATIVE - ADMINISTRATIVE ASSISTANT II

First Tek, Inc.IL, United States
Full-time
Provides administrative support to a department or individual.Duties may include : typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, o...Show moreLast updated: 4 days ago
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SENIOR ADMINISTRATIVE ASSISTANT

SENIOR ADMINISTRATIVE ASSISTANT

City of ChicagoIL, United States
$60,720.00 yearly
Full-time
Senior Administrative Assistant.Building & License Enforcement Division.Additional vacancies possible pending budget approval). This position is open to the public and all current City employees cov...Show moreLast updated: 2 days ago
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Administrative Assistant

Administrative Assistant

AbbVieLake County, IL, United States
Full-time
Responsible for all administrative functions of the department : calendar management scheduling travel managing correspondence processing expense reports meeting / event planning creating or modifying...Show moreLast updated: 1 day ago
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ADMINISTRATIVE ASSISTANT

ADMINISTRATIVE ASSISTANT

Village of Woodridge, ILIL, United States
$65,000.00–$70,000.00 yearly
Full-time +1
The Village of Woodridge is seeking a candidate for the full-time 40 hours per week position of Administrative Assistant in the Administration Department. This position provides administrative suppo...Show moreLast updated: 4 days ago
Administrative Assistant

Administrative Assistant

Fellowship of Christian AthletesSpringfield, IL
The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office.These...Show moreLast updated: 30+ days ago
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ACCOUNTING ASSISTANT

ACCOUNTING ASSISTANT

The LaSalle GroupIL, United States
Permanent
LaSalle Network has recently partnered with a prestigious company in Lake Forest, Illinois, looking for.They are looking for a recent graduate who is eager to build on the foundational skills from ...Show moreLast updated: 2 days ago
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ADMINISTRATIVE ASSISTANT

ADMINISTRATIVE ASSISTANT

Guidepost MontessoriIL, United States
Part-time
Do you love working with children and their families? Do you want to grow your career in administration? If so, apply today to join our team!. We are hiring an Administrative Assistant to join our t...Show moreLast updated: 4 days ago
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ADMINISTRATIVE ASSISTANT

ADMINISTRATIVE ASSISTANT

Senior LifestyleIL, United States
Full-time
Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART. Hospitality, Excellence, Appreciation, Respect...Show moreLast updated: 4 days ago
Administrative Assistant

Administrative Assistant

Ball-Chatham School District 5Chatham, IL, United States
1 day ago
Job type
  • Full-time
Job description

Position Type :

Administrative Support / Administrative Assistant

Date Posted : 1 / 31 / 2025

Location : District Office

Date Available : 2024-2025

Closing Date : Until filled

Administrative Assistant

Administrative Assistant provides essential administrative and secretarial support. This role includes a variety of responsibilities such as managing school accounts, coordinating substitute teachers and aides, preparing reports, handling confidential information, and serving as a key point of contact for faculty, staff, students, and parents. The position requires independent judgment, organization, and excellent communication skills.

Education & Certifications :

  • High school diploma or equivalent required.
  • Must pass a fingerprint criminal background check.

Special Knowledge, Skills & Requirements :

  • 2+ years of Administrative Assistant experience.
  • Strong oral / written communication and interpersonal skills.
  • Proficiency in Microsoft Word, Excel, and office equipment.
  • Ability to interpret rules, solve problems, and apply judgment.
  • Strong multitasking, organization, and time management skills.
  • Ability to work under deadlines while maintaining accuracy.
  • Initiative, discretion, and professionalism in all tasks.

    • Key Responsibilities :

  • Provide secretarial support to the Principal.
  • Manage school and student activity accounts.
  • Prepare documents for school opening and graduation.
  • Create opening day materials.
  • Update student emergency information.
  • Assist faculty, parents, and students.
  • Support the Assistant Principal's secretary as needed.
  • Answer calls, greet visitors, and manage correspondence.
  • Maintain the Principal's calendar and appointments.
  • Handle mail, faxes, and emails.
  • Draft and organize documents, reports, and meeting materials.
  • Develop and maintain technology skills.
  • Manage staff time-off requests and substitute scheduling.
  • Track teacher absences and submit payroll reports.
  • Ensure confidentiality in all duties.
  • Perform other assigned tasks.

    • Job Description : Administrative Assistant

    The above job description reflects the general requirements necessary to describe the principal functions or responsibilities of the job identified and shall not be interpreted as a detailed description of all work requirements that may be inherent in the job, either at present or in the future and may be amended by the Board of Education as appropriate.

    Equal Employment Opportunity Statement : Ball-Chatham provides equal employment opportunities to all persons regardless of their race; color; creed; religion; national origin; sex; sexual orientation; age; ancestry; marital status; arrest record; military status; order of protection status; unfavorable military discharge; citizenship status provided the individual is authorized to work in the United States; use of lawful products while not at work; being a victim of domestic or sexual violence, or gender violence; genetic information; physical or mental handicap or disability, if otherwise able to perform the essential functions of the job with reasonable accommodation; pregnancy, childbirth, or related medical conditions; credit history, unless a satisfactory credit history is an established bona fide occupational requirement of a particular position; or other legally protected categories.