Remote Administrative assistant Jobs in St Petersburg, FL

At Franklin Templeton, we’re advancing our industry forward by developing new and innovative ways to help our clients achieve their investment goals. Our dynamic firm spans asset management, wealth management, and fintech, offering many ways to help investors make progress toward their goals. Our talented teams working around the globe bring expertise that’s both broad and unique. From our welcoming, inclusive, and flexible culture to our global and diverse business, we provide opportunities to help you reach your potential while helping our clients reach theirs.

Come join us in delivering better outcomes for our clients around the world!

What is the opportunity?

We are looking for an Administrative Assistant to join the Franklin Templeton Investment Institute team. The Administrative Assistant will be based in St. Petersburg, Florida and provide administrative support to the senior leadership team in various office locations within the US.

What are the ongoing responsibilities of an Administrative Assistant?

• Provide administrative support to senior leaders, responsibilities include calendar maintenance, meeting coordination, staff relocations, phone coverage, ordering office supplies, email, correspondences, incoming/outgoing mail, filing, and scanning.

• Manage day-to-day communication between senior leaders and company staff or outside business clients and contacts.

• Coordinate complex domestic and international travel plans. Assist with creation of travel binder, including agenda details and subsequent expense report submission process.

• Ensure that department invoices and expense reports are processed timely and accurately.

• Coordinate legal document signing.

• Receive and greet visitors while maintaining the highest level of professionalism.

• Assist with planning and coordination of department events and meetings, which includes reserving meeting room, audio/visual equipment, catering and other resources.

• Compile and analyze information relevant to department projects.

• Prepare spreadsheets and written documents

• Prepare, format and edit highly professional PowerPoint presentations.

• Assist with creation and distribution of communications.

• Maintain and track department budgets.

• Work with other business units (e.g. Technology, Facilities, etc.) to facilitate system access, physical relocations, etc.

What ideal qualifications, skills and experience would help the Executive Assistant be successful?

• At least 5+ years of administrative assistant experience supporting senior management in a professional environment - finance industry or a corporate environment strongly preferred.

• Associates Degree in Business administration or related field or Administrative certification preferred.

• Experience working with members of senior management and high-profile clients.

• Strong communication skills, both written and verbal.

• Ability to efficiently synthesize and present information visually in presentation format – advanced skills (including formatting) with PowerPoint.

• Solid organizational skills, ability to organize and maintain orderly files and records.

• Ability to maintain confidentiality and exercise independent judgment consistent with department guidelines.

• Ability to prioritize and perform multiple tasks in a fast-paced environment.

• Ability to assess and solve problems quickly with little direction.

• Ability to work well under pressure and adapt to unexpected circumstances.

• Strong attention to detail; ability to accurately proofread documents.

• Strong proficiency with Microsoft Office Applications (Word, Excel, Teams) and SharePoint.

• Ability to conduct oneself in a professional manner in a corporate office environment.

• Experience in the finance industry or a corporate environment preferred.

Work Location: On-site in the St. Petersburg, Florida

When applying, please be sure to attach your resume. Applications without a resume file attachment will not be reviewed.

Compensation Range: Along with base compensation, other compensation is offered such as a discretionary bonus, 401k plan, health insurance, and other perks. There are several factors taken into consideration in making compensation decisions including but not limited to location, job-related knowledge, skills, and experience. At Franklin Templeton, we apply a total reward philosophy where all aspects of compensation and benefits are taken into consideration in determining compensation. The salary, benefits and variable rewards will reflect the seniority of the position and a competitive market rate. We expect the annual salary for this position to range between $60,000 - $80,000.

#ASSOCIATE

#LI-Onsite

Experience our welcoming culture and reach your professional and personal potential!

Our culture is shaped by the variety of perspectives and experiences brought by talent from around the world. Regardless of your interests, lifestyle, or background, there’s a place for you at Franklin Templeton. We provide employees with the tools, resources, and learning opportunities to help them excel in their career and personal life.

By joining us, you will become part of a culture that focuses on employee well-being and provides multidimensional support for a positive and healthy lifestyle. We understand that benefits are at the core of employee well-being and may vary depending on individual needs. Whether you need support for maintaining your physical and mental health, saving for life’s adventures, taking care of your family members, or making a positive impact in your community, we aim to have your needs covered. Learn more about the wide range of benefits we offer at Franklin Templeton.

• Three weeks paid time off the first year

*Only applicable at certain locations

Franklin Templeton is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees, and we evaluate qualified applicants without regard to ancestry, age, color, disability, genetic information, gender, gender identity, or gender expression, marital status, medical condition, military or veteran status, national origin, race, religion, sex, sexual orientation, and any other basis protected by federal, state, or local law, ordinance, or regulation.

If you believe that you need an accommodation or adjustment to search for or apply for one of our positions, please send an email to . In your email, please include the accommodation or adjustment you are requesting, the job title, and the job number you are applying for. It may take up to three business days to receive a response to your request. Please note that only accommodation requests will receive a response.