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Administrative Assistant
The Salvation Army USA Central TerritoryDetroit, MI, United States
30+ days ago
Job type
Full-time
Job description
Position Summary :
The Administrative Assistant will provide administrative and clerical assistance to Leadership of the Harbor Light System.
Essential Responsibilities :
Manage the schedule and select communications of the Executive Director
Organizes meetings, including scheduling, sending reminders, and organizing catering when necessary
Process and distribute confidential and sensitive documents
Receive, sort, file, and retrieve forms, correspondence, and documents
Compile data from client and staff surveys to deliver outcomes
Perform various clerical duties using Microsoft Office software including Word, Excel, PowerPoint, and Publisher
Assist in the coordination and execution of Harbor Light system-wide events
Compiles and formats analytical and informational reports
Maintains confidential databases, spreadsheets, and dashboards
Maintain various records and documents for company executive(s)
Draft, review, and send communications on behalf of company executive(s)
Maintains strict confidence regarding information and protects operations by keeping information confidential
Take minutes at Advisory Council meetings
Perform other duties as assigned.
Qualifications :
Education / Experience :
Must possess a high school diploma or equivalent
Five years of experience in clerical work or any equivalent combination of education, training and experience that demonstrates the ability to perform the duties of the position
Skills, Knowledge & Abilities :
Excellent written and verbal communication skills
Highly organized
Strong time-management skills with the ability to multitask
Ability to pay attention to detail
Must possess the ability to work independently
Maintain strict confidentiality
TB Test and police clearance required
Computer Skills :
Must possess advanced Microsoft Office 365 skills
Certificates and Licenses :
Complete Safe From Harm training, and keep current as needed
Must have and maintain a current valid chauffeur license and pass the Salvation Army Motor Vehicle Record check (MVR)