Administrative associate Jobs in Los Angeles, CA

The Administrative Assistant provides administrative support and assistance in the day-to-day administration to the Office of the Provost including the Senior Vice Provost and the Vice Provost for Clinical Affairs. This is an on-site position responsible for managing front desk operations. This role involves conducting research preparing reports performing data entry and maintaining a variety of routine administrative tasks including preparing correspondence receiving guests and visitors arranging conference calls and scheduling meetings.

Essential Duties and Responsibilities :

Maintain a cordial and welcoming atmosphere by greeting and assisting visitors students faculty staff and other stakeholders professionally and courteously.

Receive handle and transfer phone calls promptly and courteously directing calls to the appropriate parties or taking accurate messages when necessary.

Receive sort and distribute incoming mail and deliveries...

Maintain and order office supplies track inventory levels and ensure an organized office suite to support efficient daily operations.

Perform general office duties such as maintaining records database systems reports memos and statements using word processing spreadsheet database or presentation software.

Submits and follows up on maintenance and work order requests.

Provide comprehensive administrative and clerical support to the Senior Vice Provost and Vice Provost.

Oversee and maintain executives schedules.

Coordinate conferences make travel arrangements and process reimbursements.

Conduct research compile data maintain and regularly update the clinical partner database.

Handle confidential and sensitive information with discretion.

Assists in all office activities and projects as requested.

Perform other related clerical and administrative support duties as assigned.

Qualifications / Requirements :

EDUCATION :

Regionally accredited bachelors degree preferred; or 5 years equivalent of combined experience and education in a related field.

EXPERIENCE :

Three or more years of administrative experience in an office or university setting.

A background in customer service and basic knowledge of coordinating and scheduling.

KNOWLEDGE / ABILITY / SKILLS :

Able to communicate in a clear and concise manner. Demonstrated ability to plan organize and schedule various office activities.

Knowledge of MS Office : Word Excel PowerPoint Outlook along with ability to learn internal information technology platforms.

Skill in organizing resources and establishing priorities with high attention to detail; ability to manage time effectively.

Ability to gather data compile information and prepare reports.

Interpersonal skills to establish and maintain effective working relationships with visitors guests students faculty and staff.

Strong written and verbal communication skills. Proficiency in Microsoft Office Suite.

Completes routine and repetitive tasks accurately.

Actively seeks opportunities to assist others and fosters positive working relationships with colleagues and other units.

Ability to make sound administrative / procedural decisions using sound judgment.

Compensation :

• $22.00 - $28.06 hourly

Position Status :

COMPLEXITY :

PHYSICAL DEMANDS :

WORK ENVIRONMENT :

MENTAL DEMANDS :

Special Requirements :

EEO Statement : Charles R. Drew University is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender race age color religion national origin sexual orientation genetic information marital status disability or covered veteran status.

Fair Chance Statement : Charles R. Drew University of Medicine and Science will consider qualified applicants including those with criminal histories in a manner consistent with state and local Fair Chance laws.

Key Skills

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Employment Type : Full-Time

Experience : years

Vacancy : 1

Hourly Salary Salary : 22 - 28