Administrative associate Jobs in Tampa, FL

Description

Administrative Assistant

Who We Are:

Established and growing exponentially, Triage Partners is proud to celebrate over 20 years as a national leader in the telecommunications industry. With an unwavering focus on customer success and a team of talented professionals who drive our success, we deliver a full range of services including fiber and cable installation, telecom construction, engineering design, and integrated supply chain software solutions. We take pride in offering competitive wages, opportunities for growth, and a collaborative environment that empowers our employees to excel. Our mission is to deliver innovation and efficiency that meet the demands of an ever-evolving, fast-paced world.

As a member of our Team, you must be:

• Quality-driven – Trusted resources, providing quality services without question.
• Team-oriented – Collaborative and cohesive, demonstrating relationships matter.
• Innovative – Providing solutions and critical thinking, with an innovative approach.

Description:

The Administrative Assistant provides essential support for the day-to-day operations of Triage Partners’ corporate office. This role oversees office administration, internal and external communications, scheduling, purchasing assistance, and inventory coordination. Serving as a key resource for leadership and corporate staff, the Administrative Assistant ensures office logistics and administrative functions are managed efficiently and professionally.
Success in this position requires strong organizational skills, keen attention to detail, and the ability to effectively manage multiple priorities in a fast-paced environment.

Responsibilities:

Corporate Office Administration

• Manage day-to-day administrative tasks for the corporate office
• Maintain office organization, supplies, and shared workspaces
• Monitor shared calendars and manage scheduling for corporate needs
• Set appointments on behalf of corporate requests and leadership
• Support general office operations and ad hoc administrative needs

Communications & Correspondence

• Draft company letters and professional correspondence
• Draft and distribute corporate communications in coordination with leadership
• Ensure communications are accurate, timely, and aligned with company standards

Mail, Shipping & Logistics

• Manage USPS mail, including receiving, sorting, and distributing correspondence
• Send and receive packages and coordinate shipping needs
• Track deliveries and maintain shipping documentation

Purchasing & Inventory Support

• Assist with purchasing requests and vendor coordination
• Track orders, receipts, and related documentation
• Manage inventory of field supplies and office materials
• Organize and maintain the office stock closet
• Coordinate with internal teams to ensure required materials and supplies are available

Vendor & Documentation Management

• Manage vendor Certificates of Insurance (COIs)
• Track documentation and ensure records are current and organized
• Coordinate with vendors as needed to obtain or update required documentation

Qualifications:

• High school diploma required; associate’s or bachelor’s degree preferred
• 2+ years of experience in an administrative assistant or office support role
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• High attention to detail and professionalism
• Excel at Microsoft Office
• Ability to manage multiple priorities independently

Personal Characteristics:

• Reliable, proactive, and detail-oriented
• Comfortable supporting executives and corporate leadership
• Strong follow-through and ownership of responsibilities
• Professional demeanor with internal and external contacts
• Adaptable and responsive to changing priorities

Perks of Working at Triage:

• Comprehensive benefits package, including but not limited to medical, dental, vision, and life
• 401K with Company Match
• Medical and Dependent Care Flexible Spending Accounts (FSA)
• Paid Sick Time
• Holiday Pay
• Paid Vacation Time
• Referral Program
• Career advancement opportunities
• Continuous training and personal development opportunities
• A quality Employee Recognition Program

Employment with Triage Partners, LLC is contingent upon successful completion of our background check and drug screen process.