Administrative clerk Jobs in Columbia mo

Job Description Summary

The purpose of this job is to provide advanced administrative support to assigned city departments and divisions, including training or coordinating work of others. Develops reports and enters financial and other information into related systems. Essential Duties and Responsibilities - The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description

• Provides customer service in person, via phone, and in writing.
• Provides financial administrative support for department. Monitors budget, maintains inventory, and ensures adherence to city policies and ordinances. May assist and support contract and grant management.
• Conducts compliance monitoring and reporting.
• Provides varied and complex administrative office support to department and staff.
• Serves as liaison to designated departments.
• Coordinates travel and trainings for staff.
• Organizes, plans, attends, and documents meetings and events.
• Opening and closing office or facilities for business.
• Guides and trains staff on processes and software.
• Creates and maintains records in accordance with rules and regulations. Responds to records requests.
• Utilizes a variety of software and web-based systems.
• Regular attendance is a necessary and essential function.
• Performs other duties as assigned.

Supervisory Responsibilities

Human Collaboration and Job Impact - This area describes the personal interaction with others outside direct reporting relationships as well as the impact the job has on organization, the department or unit objectives, the output of services, or employee or public satisfaction

Fiscal Responsibility

Education and Experience - An equivalent combination of education, training and experience will be considered Education and Experience

Licenses or Certifications

Knowledge, Skills and Abilities which may be representative, but not all-inclusive of those commonly associated with this position Knowledge of :

Skill in :

Ability to :

DISTINGUISHING CHARACTERISTICS :

Work Environment – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job Work Environment :

Office or similar indoor environment – Frequently or Often

Outdoor environment – Sometimes

Exposures :

Individuals who are hostile or irate – Sometimes The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Hours / Days Starting Salary $18.23 / hr - 22.43 / hr; Commensurate w / Training & Experience Pay Grade 105 Number of Positions Available 1 Deadline to Apply 12 / 20 / 2024 Open Until Filled No Special Instructions to Applicants About us : The City Clerk’s Office is a three-person office consisting of the City Clerk, Deputy City Clerk, and this position of Administrative Technician II. Our office, located in City Hall, maintains the City’s official records such as the Code of Ordinances, City Council meeting minutes, ordinances, resolutions, and policy resolutions.About the position : This position will not only provide administrative support functions, including those listed in the job description, but is also responsible for converting paper records into multiple media formats that will be stored and maintained in document management systems for the purpose of searchability, efficient viewing, and reproduction. About you : The ideal candidate will be customer service-oriented with excellent written and verbal communication skills and be proficient in various computer-based software. Due to the nature of the work, attention to detail, confidentiality, and the ability to prioritize work to accommodate deadlines are keys to success.

HOURS : Monday -Friday, from 8a to 5p with an hour lunch from 12-1p