Administrative clerk Jobs in Fort Wayne, IN

Job Description

Job Description

We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Fort Wayne, Indiana. This contract-to-permanent position offers an opportunity to support and coordinate multiple projects while ensuring compliance and effective communication across departments. The ideal candidate will bring strong project management skills and a proactive approach to problem-solving.

Responsibilities :

• Manage and oversee a portfolio of concurrent projects, ensuring milestones, dependencies, and risks are tracked effectively.
• Develop and maintain compliance oversight programs that align with regulatory standards and organizational priorities.
• Support change management processes by crafting frameworks for implementation and conducting thorough testing strategies.
• Plan and coordinate project timelines, deliverables, and stakeholder communication to ensure smooth execution.
• Facilitate meetings by preparing agendas, documenting outcomes, and sharing post-meeting notes with relevant teams.
• Create and manage centralized documentation repositories to support audit and compliance requirements.
• Deliver concise and accurate reporting on project progress, risks, and compliance adherence.
• Organize and maintain files, ensuring accessibility and proper categorization.
• Coordinate schedules and meetings, effectively communicating updates and addressing barriers.
• Provide exceptional customer service and ensure seamless collaboration across diverse teams.
• Demonstrated ability to manage multiple projects simultaneously in a fast-paced environment.
• Excellent verbal and written communication skills to effectively collaborate across departments.
• Proficiency in Microsoft Office tools, including Excel, Outlook, PowerPoint, and Word.
• Experience with project management tools such as Microsoft Project or Smartsheet.
• Strong organizational skills and attention to detail to anticipate challenges and address risks proactively.
• Ability to work under pressure and adapt to changing priorities while meeting deadlines.
• Familiarity with change management strategies and testing methodologies.
• Customer service experience and a collaborative approach to team dynamics.