Administrative clerk Jobs in Midland, TX

Job Summary : The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of the assigned department by performing a range of clerical and administrative duties. This position requires a highly organized and detail-oriented individual with excellent communication and multitasking skills to support day-to-day operations.

Key Responsibilities :

• Document Management : Reconcile, organize, and file all field service reports and related documents as requested.
• Invoice Management : Research and resolve discrepancies or issues with invoices; escalate unresolved matters as needed.
• Client Liaison : Act as the primary point of contact for major clients and customers, providing PO information and maintaining strong working relationships.
• Job Coordination : Oversee the creation, management, and closing of jobs. Maintain job details, including invoicing, bill of materials, and job codes.
• Payroll Support : Assist with weekly payroll entry to ensure accurate processing.
• Administrative Support : Provide backup support for other administrative functions within the district as necessary.
• Project Assistance : Support office and district management with various special projects as assigned.
• Inventory and Billing Tracking : Assist with labor entry, third-party billing, and truck inventory tracking by area.
• Purchase Orders & Sales Orders : Manage PO requisitions, create and review sales orders for accuracy.
• Customer Service : Respond to administrative inquiries, providing timely and effective resolution.
• Office Supplies & Equipment : Monitor office supply inventory and coordinate maintenance for office equipment.
• Additional Duties : Perform other related administrative tasks as assigned to support the department's needs.

Required Skills & Abilities :

Education & Experience :

Physical Requirements :