Administrative clerk Jobs in Montgomery, AL

Administrative Assistant

Essential Job Functions

Field phone calls and record accurate messages

Positive communication and interaction with students, parents, co-workers, administrators, and community

Assist with front office duties not listed to producing letters, reports, memorandums, etc.

Registrar duties provided by principal and counselors

Attendance clerk duties including letters, reports coding

Records completions check off

Makes photocopies, files, distributes mail, etc.

School Information System input and record pulls

Update Principal's calendar

Register new students as needed

Check in and check out of students

Check in of all visitors

Arrange delivery of items to classrooms

Code attendance

Assist with dress code

Assist with nursing needs

Assist in maintaining school safety protocols at all times.

Required Knowledge, Skills, and Abilities

Ability to demonstrate strong human relations skills / customer service

Ability to have strong, positive communication and interaction skills when dealing with co-workers, students, administrators, parents and / or the community

Knowledge and proficiency in the use of computers, google forms, google sheets, and google docs

Ability to maintain confidentiality

Ability to prepare and type correspondence

Knowledge of business English, spelling, punctuation and grammar and office procedures

Knowledge of methods commonly used in the training for acquiring clerical skills

Knowledge and proficiency in the use of other office equipment

Ability to manage the office, supervise and train other office personnel

Ability to communicate clearly and concisely in both written and oral form

Ability to perform clerical duties

Ability to coordinate his / her daily activities and schedule

Ability to be flexible and adaptable in a variety of situations

Ability to remain calm under trying circumstances

Ability to work with frequent interruptions

Ability to maintain various organizational systems needed at the school

Ability to make basic math computations quickly and accurately

Ability to maintain efficient office procedures and a system for keeping track of requested actions and reports

Ability to type from rough draft at a moderate rate of speed

Ability to meet timelines

Ability to perform multiple tasks

Ability to show proficiency in clerical skills

Perform other duties as assigned.

Qualifications :

Associates Degree or higher (preferred, not required)

Three or more years of relevant experience (preferred, not required)

Commitment to ensuring academic success for all students

Shared dedication to L.I.F.E Academy's vision and mission

Good problem-solving abilities and creativity

Excellent teamwork, communication, and organization skills

How To Apply : All applicants should complete the State of Alabama on-line application and attach it to the specific job number in order to be eligible for hire. This application can be found on the website www.lifeacademyal.com.

Special Note : The person selected for this position must agree to a background check, be fingerprinted, and pay a $46.20 fee. This is required by law.

Special Note : For employees starting work after the beginning date of the work term, the salary will be prorated and based on the number of contract days left in the school year, divided by the remaining months in the contract year.