Administrative coordinator Jobs in Hialeah, FL

Job Title: Administrative Assistant
Location: Miami, FL
Industry: Private Equity
Reporting To: Office Manager / Executive Team

Overview:
Phoenix Pro Connect is supporting the search for a detail-oriented and organized Administrative Assistant to join a dynamic private equity office based in Miami. This role plays a vital part in maintaining smooth and efficient office operations, with a strong focus on document management, mail handling, and general administrative support. It's a great opportunity for someone looking to thrive in a fast-paced financial environment.

Key Responsibilities:

• Document Management: Scan, file, and organize both physical and digital documents to ensure secure storage and easy retrieval.
• Mail Processing: Sort, distribute, and manage incoming and outgoing correspondence accurately and on time.
• Administrative Support: Schedule meetings, prepare written correspondence, and assist with maintaining office supply inventory.
• Data Entry: Maintain and update accurate records within internal systems and databases.
• Communication: Coordinate with internal departments and external contacts to support daily business operations.
• Confidentiality: Handle sensitive information with the highest level of discretion and confidentiality.

Qualifications:

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Prior experience in an administrative role; background in finance or private equity is a plus.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and familiarity with document management systems.
• Strong organizational, time management, and multitasking skills.
• High attention to detail and accuracy.
• Excellent verbal and written communication abilities.
• Ability to work independently as well as collaboratively in a team environment.

Benefits Include:

• Competitive salary with performance-based bonus potential.
• Health, dental, and vision insurance coverage.