Administrative coordinator Jobs in Santa ana ca

Job Type

Full-time

Description

ABOUT THE COMPANY

Founded : 1981

Mission : To strive for equity for our youth by valuing and supporting the life they envision.

Values : Trust, Respect, Empathy, Inclusion, & Advocacy

JOB DESCRIPTION

Position Title : Administrative Coordinator

Employment Classification : Full-time; Hourly; Non-Exempt

Reports to : Chief Programs Officer

Department : Programs

Program Summary : The Programs Department consists of all the client-serving programs within Orangewood Foundation.

Position Summary : The Administrative Coordinator provides administrative and operational support for program staff and program administration. Assumes responsibility for special projects and coordinates activities between departments.

Requirements

Major Areas of Responsibility :

• Coordinate internal and external meetings including Program Committees, adjacent Program Boards, (secure venue, order refreshments / food, marketing / outreach, arrange payments or giveaways, room set-up, copy / print / prepare materials, take minutes, data entry, etc.)
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the programs department. (proposal packets, data entry, invoices, and reimbursements, etc.).
• Coordinate Program staff onboarding & ongoing trainings
• Assist in researching and compiling information for reports, proposals and evaluation.
• Maintain cleanliness, organization, and inventory of all conference rooms, copy room, and kitchen of assigned building areas.
• Order supplies and make service calls as needed.
• Maintain standards to meet health and safety through training staff and providing direction and feedback.
• Coordinate with marketing on Youth facing program materials and website.
• Assist with outreach for program services, events, surveys, etc. internally and externally.
• Work with Quality Assurance and take the lead on measures of safety within assigned building areas.
• Coordinate with the Office Manager on meeting room schedules and organization.
• Provide reception desk back-up coverage as needed.
• Participates in developing departmental office organization, policies and procedures. Analyzes policies and procedures and recommends and implements changes. Interprets policies and procedures to program staff.
• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the organization.
• Serve as main Programs contact to coordinate questions, referrals, etc.
• Arrange travel and accommodations for programs staff. Prepare expense reports.
• Other duties as assigned.

Experience Requirements :

Knowledge & Skills

Essential Qualities :

Working Environment / Job Requirements :

Orangewood Foundation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race (including hair texture and protective hair styles such as braids, locks, and twists), religious creed (including religious dress and grooming practices), color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding and / or related medical conditions), gender, gender identity (including individuals who are transgender and / or transitioning), gender expression, age, sexual orientation, reproductive health decision-making, military and veteran status, or any other protected group, in accordance with all applicable federal or State laws.

Salary Description

25-$30 Learn More