Administrative coordinator Jobs in Scottsdale, AZ

Administrative Associate Coordinator

Job ID : 320957

Location : Rio Salado Community College

Full / Part Time :

Regular / Temporary : Regular

Hiring Salary Range

21.65 - $28.15 / hourly, DOE

Grade

Work Schedule

The standard work schedule will be Monday - Friday 8 : 00am - 5 : 00pm during the Academic Year.

7 : 00am - 6 : 00pm during the Summer Months

This position offers remote work allowing employees a combination of onsite and work from home options. The expected remote work schedule for this position will be based upon the needs of the department.

Work Calendar

12 Months

Maricopa Summary

Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?

Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?

Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!

About Us

What's Currently Happening at Maricopa

• Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education : Hispanic-Serving institutions program (HSI Program).
• Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
• One of the largest community college systems in the country
• 2020 Healthy Arizona Worksites Program recipient
• Named 19th Best Employer for Women by Forbes
• 2019 No. 42 in Arizona's Best Employers

Benefits

The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.

Benefits & Perks Options :

Sight-On-Site Eye Care Services

Job Summary

Serves as administrative and faculty support to a cohort of residential faculty, multiple academic administrators, and instructional coordinators. The Administrative Associate Coordinator is primarily responsible for planning, organizing, coordinating, or overseeing a variety of moderately complex and varied general and administrative office support functions that are essential to the work of assigned academic leaders. This position will also be responsible for liaising with other departments, calendar and meeting support, event organization, ordering supplies, data entry, travel arrangements, scheduling, and filing / archiving. This position may guide lower level staff by providing work direction. Additionally, this position greets visitors and responds to inquiries (both internal and external). This person should demonstrate attention to details and tasks, organization, effective time management and communication (written and verbal), and willingness to learn and be creative. This position reports directly to the Vice President of Academic Affairs.

Essential Functions

35% - Provides high level administrative support to a cohort of residential faculty, multiple academic administrators, and instructional coordinators. The Administrative Associate Coordinator is primarily responsible for planning, organizing, coordinating, or overseeing a variety of moderately complex and varied general and administrative office support functions that are essential to the work of assigned academic leaders. This work includes supporting faculty development in the training and recognition of adjunct faculty.

20% - Assists with projects and activities, such as special events, workshops, faculty evaluations and meetings; participates with faculty and other staff in planning departmental activities; coordinates calendars and arranges meetings and travel for faculty, acts as liaison with other Rio and District departments and outside organizations.

20% - Prepares and / or edits departmental narrative or statistical reports, presentations, schedules, handbooks and promotional materials; processes and monitors FMS requests and reports for various services, programs, supplies, mail, activities, official functions, etc.; maintains office supplies and equipment.

15% - Responds to inquiries requiring a detailed knowledge of policies and procedures regarding the College and Administrative Office; provide technology and administrative support for faculty and college meetings; provides research on special projects; takes minutes, and provides front desk reception.

10% - Provides work direction and attends departmental, college and / or district meetings / trainings; performs other related duties as assigned.

Minimum Qualifications

Associate's Degree from a regionally accredited institution and three years of administrative office support, secretarial, or related experience providing office coordination activities, preferably involving executive level staff.

An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.

Desired Qualifications

A. Bachelors Degree from a regionally accredited institution

B. Experience coordinating special projects, events, calendar scheduling, and meeting assistance (to include taking minutes)

C. Experience providing proficient technology support with various technologies / systems

D. Experience working in a collaborative team environment and establishing cooperative working relationships

E. Experience obtaining direction from multiple directors / managers / coordinators

F. Experience working in a post-secondary institution

Special Working Conditions

Travel to campus during interview / selection process will be at candidate's own expense. Will be required to travel or be assigned to all MCCCD locations. May require numerous evenings or weekends. May require prolonged periods of viewing a computer screen. May be required to lift or carry up to 25 lbs.

How to Apply

Applicants are strongly encouraged to submit a cover letter that details how the applicant meets the minimum and desired qualifications. A cover letter may further highlight an applicant's knowledge, skill and abilities. All minimum requirements must be met at the time of the application.

Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered.

Please ensure your materials clearly provide the following information.

Posting Close Date

Open until filled

First Review March 6th, 2025

Applications received after the review date may not be screened

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states : "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. Rio Salado College's Title IX / 504 Coordinator is O.Tafari Osayande, [email protected] , 480-517-8196.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.

To apply, visit https : / / jobs.maricopa.edu / psp / MCPAHPRD / EMPLOYEE / HRMS / c / HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=320957&PostingSeq=1

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