Administrative coordinator Jobs in Tacoma, WA

Salary : $6,387.00 - $7,979.00 Monthly
Location : Lakewood, WA
Job Type: Regular Full-Time
Job Number: 25-00035
Department: Parks, Recreation & Community Services Department
Division: Recreation
Opening Date: 03/03/2026
Closing Date: 3/20/2026 11:59 PM Pacific

JOB SUMMARY
This a Full Time Regular AFSCME Represented Position. First Review of Applications will take place on Monday March 23, 2026. Interviews anticipated on April 9, 2026 or April 10, 2026.
Under the direction of the Parks & Recreation Director, develop, coordinate, implement, and evaluate a comprehensive community recreation program for the youth, adults, and senior citizens of the City of Lakewood. Position may be assigned to one or more of the following areas: youth, adult, or senior services; special events, athletics, fitness, outdoor adventures, aquatics, and/or programs for individuals with special needs.
ESSENTIAL DUTIES
Attendance: Maintain regular, reliable, and punctual attendance appropriate to the flexible needs of the position.
Budget & Funding: Develop and monitor program and special events budgets. Monitor and coordinate expenditures in accordance with established procedures. Meet revenue expectations. Oversee Supplemental Nutrition Assistance Program (SNAP), Electronic Benefit Transfer (EBT) Quest Card, and healthy bucks programs. Collect, track, and reconcile vendor sales information. Pursue outside funding opportunities through grant applications, solicitation of donations, and other fund raising activities for program enrichment and enhancement.
Community Outreach: Develop effective working relationships and work with community groups, businesses, local/county/state agencies, school district, and City personnel to provide additional programs and outreach services. Promote programs within the community by developing and producing effective marketing tools utilizing a variety of platforms such as brochures, fliers, newsletters, PSAs, video, and social media.
Diversity, Equity, and Inclusion: Foster a culture of equity and inclusion by recognizing the diverse needs and perspectives of groups and individuals and contributing to an environment of teamwork and respect.
Other Duties: Provide clerical support, answer phones, register participants, and respond to public inquiries for program and class information. Provide referrals when necessary. Perform related duties as assigned.
Program/Event Administration: Assess program needs, develop program objectives and curriculum, analyze program efficacy, and adjust program criteria as needed. Develop and implement policies and procedures necessary to facilitate City sponsored programs and events. Prepare program and event documents, as well as maintain records and reports related to program implementation, operation, attendance, facility use, expenditures, etc.
Program/Event Coordination: Coordinate City sponsored programs and special events, as requested, to include waterfront activities, cultural arts, athletics, health and fitness programs, community education, special interest classes, summer programs, and seasonal special events. Schedule and secure event venues, equipment, and supplies; coordinate setting up and removing event equipment; secure vendors and ensure appropriate insurance and permits are in place; respond to complaints, incidents, and/or issues; secure appropriate security as needed; ensure appropriate safety protocols are implemented and adhered; identify potential risks and verify if additional liability insurance is required; secure appropriate employees, volunteers, and supplemental staff; participate in onsite activities. Participate in on-site activities.
Safety: Actively champion a culture of and commitment to workplace safety through everyday actions and leadership. Observe necessary precautions to ensure employee, volunteer, and public safety; administer first aid for minor injuries, as appropriate, and follow department procedures in cases of more severe medical needs. Ensure equipment is safe and in good working order; ensure facilities and grounds are kept neat, clean, litter free, and safe to use.
Staff Leadership: Direct program staff, instructors, and volunteers; schedule staff hours; coordinate and provide training; monitor and evaluate staff performance. Conduct informational meetings and trainings with staff to communicate policies, procedures, rules, and regulations. Coordinate with Human Resources to recruit program staff, officials, instructors and volunteers.

EDUCATION, EXPERIENCE, AND OTHER REQUIREMENTS
Any combination equivalent combination of educations and experience that would likely provide the candidates with the knowledge and abilities to successfully perform the job will be considered. A typical combination is a bachelor's degree in recreation or a related field AND two (2) years of experience developing and implementing recreation programs. This is a relevant combination of six (6) years.
License & Certification Requirements

Valid Washington driver's license with a driving record that meets an acceptable standard for safety at the point of hire and throughout employment in this position.
Must be at least 18 years of age.
Must obtain valid first aid and CPR certification within six months of employment.
KNOWLEDGE, SKILLS, AND ABILITIES
KNOWLEDGE OF:

Diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of the community's citizens.

Principles and practices of recreational program and special events administration, including development, budgeting, implementation, management, review, and evaluation. Modern office practices, methods, and computer equipment. Record keeping principles and procedures. Policies and objectives of assigned program and activities. Principles and practices of employee and volunteer leadership, including work planning and assignment, direction, review, and training. Applicable federal, state, and local laws, codes, and regulations. Techniques for effective interaction with the public, vendors, contractors, and staff. Techniques for providing a high level of customer service.
ABILITY TO:

Effectively plan, develop, coordinate, manage, promote, evaluate, and update assigned programs and events.

Direct, instruct, lead, and participate in recreational programs and events.
Effectively assign, direct, motivate, train, and evaluate employees and volunteers.
Apply, interpret, and explain applicable policies and procedures.
Accurately analyze situations and recommend/implement appropriate courses of action.
Establish and maintain effective relationships with those contacted within the course of the work.
Effectively organize and prioritize multiple projects and tasks in order to meet deadlines.
Effectively conduct meetings and make presentations to various groups.
Effectively operate modern office equipment and software applications.
Respond to emergency situations in a calm and effective manner, including providing basic first aid and/or CPR.

Communicate professionally and effectively both verbally and in writing.
Use tact, initiative, prudence, and independent judgement within general policy, procedural, and legal guidelines.

Maintain current knowledge of related rules, regulations, requirements and restrictions.
Work independently with little direction within a collaborative team environment.
Drive a motor vehicle and observe legal and defensive driving practices.
Identify, implement, and enforce applicable safety protocols.
Work evenings, weekends, or other irregular hours, as necessary, to support programs and events, community meetings, and miscellaneous duties as assigned.
WORK ENVIRONMENT

Work is performed in both office and outdoor environments and requires travel to a variety of locations.
PHYSICAL ABILITIES

Constant use of sight, hearing, and speech abilities necessary to perform essential functions and communicate with others. Frequent fine finger manipulation and use of hands and arms in reaching/handling/fingering/grasping while operating office equipment and computers, preparing written documentation, handling paperwork, etc. Frequent sitting, may be extended at times, while doing desk activities. Frequent bending/twisting at waist/knees/neck while working at desk, worktable, or moving from sitting to standing position. Frequent standing in combination with walking (short distances) throughout work shift in office areas. Occasional pushing/pulling force up to 10 pounds opening doors, drawers, and moving materials. Moderate lifting and carrying up to 30 pounds. Requires mental acuity to ensure thorough mental analysis of situations in a fast-paced environment. Ability to operate a motor vehicle for transportation to off-site meetings, programs sites, and events.
HAZARDS

Exposure to inclement weather (e.g., rain, cold, heat, wind, etc.), pollen, occasional wildfire smoke, road hazards, other drivers, uneven ground surfaces, loud noises, fumes, moving equipment, airborne activities equipment (e.g., baseballs, Frisbees, etc.), animals, and the public.
FLSA DESIGNATION

Non-exempt, eligible for overtime.
UNION AFFILIATION

AFSCME
EQUAL OPPORTUNITY

The City of Lakewood is proud to be an Equal Opportunity Employer that encourages, supports, and celebrates respect, empowerment, diversity, and inclusion for all. We welcome your contributions!
BENEFITS SUMMARY

for AFSCME MEMBERS
This is a summary of benefits and is not meant to be all inclusive. Please refer to Local 1938, Washington State Council of County and City Employees of the American Federation of State, County, and Municipal Employees collective bargaining agreement, City policies and plan booklets for details.
WORK HOURS

The normal work week is five consecutive days of not more than eight hours per day, exclusive of lunch period. City Hall is open to the public from 8:30 a.m. to 5:00 p.m. Where appropriate, alternative work schedules may be established, providing that not more than forty hours are scheduled per work week.
SALARY INCREASES

Step increases are granted annually upon successful completion of a performance evaluation until the maximum of the salary range is reached.
HOLIDAYS

Employees are granted the following paid holidays:

New Year's Day

M.L. King, Jr. Day
Presidents' Day
Memorial Day
Juneteenth
Independence Day
Labor Day
Veterans' Day
Thanksgiving
the day after Thanksgiving
Christmas day
Employees accrue one floating holiday on their anniversary date, which must be used within the following 12 month period. Holiday pay is pro-rated for employees scheduled to work less than 40 hours per week.
PAID TIME OFF

Paid time off leave is a benefit granted to employees to continue normal compensation during approved absences. Leave may be accumulated for succeeding years; however, the maximum accrual may not exceed 1,100 hours at the end of the calendar year.

Accrual Rate:
During the 1st year 200 hours of leave per year
After the 1st thru 2nd year 208 hours of leave per year
After the 2nd thru 4th year 216 hours of leave per year
After the 4th thru 9th year 232 hours of leave per year
After the 9th thru 14th year 264 hours of leave per year
After the 14th thru 20th year 296 hours of leave per year
After the 20th thru 29th year 312 hours of leave per year
After the 29th year 320 hours of leave per year
Paid time off leave accrual is pro-rated for employees scheduled to work less than 40 hours per week.
SHARED LEAVE

If an employee exhausts all paid leave because of medical reasons, they may be eligible to receive donated paid time off leave from other employees.
MILITARY LEAVE

Employees who are members of any federal military reserve unit or the Washington National Guard will receive up to twenty-one working days of paid leave during each year beginning October 1 and ending September 30, while engaged in active training duty or active duty.
The City will maintain continuity of health benefits to employees' families when employees are ordered to involuntary active military duty. Military differential pay is available during active military duty of more than 30 days and for no longer than 24 months.
JURY DUTY LEAVE

Employees will be paid their regular compensation while serving on jury duty provided they forfeit the juror's daily stipend to the City.
RETIREMENT PLAN

Employees and the City make contributions to the Washington State Department of Retirement Systems (DRS) Public Employees' Retirement System (PERS) Plan 2 or Plan 3.
Under Social Security's Government Pension Offset, any Social Security spouse's or widow's or widower's benefits you may be entitled to will be reduced based on any pension you receive from the City's retirement plan.
SOCIAL SECURITY REPLACEMENT

In lieu of Social Security, the City provides an alternative plan through the ICMA Retirement Corporation. The employee contributes 6.20% and the City contributes 4.77% of the employee's salary. The employee's investment choices range from conservative (low risk) to aggressive (high risk) opportunities. Employees are immediately 100% vested in the plan.
Under Social Security's Windfall Elimination Provision, any Social Security retirement or disability benefits you may be entitled to will be reduced based on any pension you receive from this replacement plan.
VOLUNTARY 457 DEFERRED COMPENSATION PLAN

Participation in a 457 deferred compensation plan is available to employees through payroll deduction. This is an optional investment program. The City matches an employee's contribution up to 3% of the employee's base monthly pay rate.
VOLUNTARY FLEXIBLE SPENDING ACCOUNT

The Flexible Spending Account (IRS Section 125) is an optional tax savings program which is offered to employees annually. It allows employees to reduce taxable income by using part of their salary on a pretax basis to pay for out of pocket health care expenses and dependent care costs.
The effective date of health insurance coverage is the first day of the month following hire.

MEDICAL INSURANCE

Three medical plans are offered to employees and dependents through the Association of Washington Cities (AWC): the Regence High Deductible Health Plan (with a health savings account), the Regence HealthFirst Plan ($250 deductible), and the Kaiser Permanente Plan ($200 deductible).

Premiums are pro-rated based on FTE status for part-time employees.

Employees may be eligible to opt out of medical insurance coverage to receive $3,600 annually (pro-rated each pay period). Part-time employees may be eligible to opt out to receive an equivalent pro-rated amount.

EMPLOYEE ASSISTANCE PROGRAM

The Employee Assistance Program (EAP) is a voluntary, confidential resource available to employees, dependents and household members. The EAP provides professional counseling assistance in addressing a variety of concerns ranging from substance abuse to relationship issues. Premiums are paid by the City.

VISION INSURANCE*

The Vision Service Plan (VSP) provides for annual eye examinations for employees and dependents. A $25 deductible benefit is provided for lenses, frames and contact lenses.

DENTAL INSURANCE*

Washington Dental Service (WDS) Plan E insurance is provided through AWC. This is an incentive based plan - 70% to 100% of the cost for Class I and Class II benefits (routine exams, basic cleanings, x-rays, fillings, etc.) is covered. Class III benefits (crowns, inlays and onlays) are paid at 50%. The plan pays a maximum of $2,000 per individual annually for covered benefits. A separate orthodontia plan provides a one time orthodontia benefit of $1,000 for eligible children.
*The City pays the entire premium cost for full-time employees and their dependents. Premiums for part-time employees and their dependents are pro-rated based on the employee's FTE status.
LIFE & LONG TERM DISABILITY INSURANCE

The City provides the following insurance coverage for employees through Standard Insurance (a copy of each plan certificate will be provided during orientation). The insurance is effective the first of the month following hire, unless an employee is hired on the first day of the month, in which case the coverage is effective immediately.

SURVIVOR INCOME LIFE INSURANCE

A monthly survivor income benefit is paid to an employee's eligible spouse and children upon the employee's death. Prior to any reduction for Social Security survivor's benefits, a benefit amount equal to 30% of the employee's insured earnings is paid to the spouse or children, and 60% is paid if both spouse and children survive.

BASIC LIFE INSURANCE/ACCIDENTAL DEATH & DISMEMBERMENT

A benefit equal to the employee's annual salary rounded up to the next thousand.

LONG TERM DISABILITY (LTD)

Effective after 90 days of continuous disability. The maximum amount of the LTD benefit is 60% of earnings or $5,000 per month, whichever is less.
VOLUNTARY SUPPLEMENTAL LIFE INSURANCE

Employees may elect to apply for $30,000 to $300,000 in supplemental term life insurance coverage. Spouses may also be insured. Premiums are paid entirely by the employee.
VOLUNTARY SHORT TERM DISABILITY (STD)

Short term disability insurance provides benefit payments to help replace lost income when an employee is disabled due to a non-occupational accident or illness. Pregnancy or its complications are covered provided enrollment in STD insurance is prior to conception. Benefits are payable for a maximum of 13 weeks. This benefit is offered to employees at the time of hire and annually thereafter.
ADDITIONAL VOLUNTARY INSURANCE PLANS

Additional insurance plans are available to employees through AFLAC, such as accident/disability, cancer, dental and hospital intensive care.
01

Do you have a combination of education and/or experience equivalent to a bachelor's degree in recreation or other related field AND two (2) years of experience developing and implementing recreation programs? This is a relevant combination of six (6) years of education and/or experience.

• Yes
• No

02

To receive credit for the previous question, describe in detail the relevant combination of education and/or experience that qualifies you for this position. Please be specific.
03

Identify the length of experience you have managing facility rentals, partnerships, instructor contracts and recreation programs to serve the community.

• None
• Less than 2 years
• 2-5 years
• More than 5 years

04

To receive credit for the previous question, describe in detail your experience with program registration and permitting software, sport league scheduling, community partnerships, instructor contracting and designing and delivering community programs. Please be specific.
05

Identify the length of experience you have managing facility rentals and special use permits and working in conjunction with maintenance and operations staff for site preparation.

• None
• Less than 2 years
• 2-5 years
• More than 5 years

06

To receive credit for the previous question, describe in detail your experience managing facility rentals and special use permits and working in conjunction with maintenance and operations staff for site preparation.
07

7. Identify the length of experience you have developing community partnerships and managing volunteers.

• None
• Less than 2 years
• 2-5 years
• More than 5 years

08

To receive credit for the previous question, describe in detail your experience developing community partnerships in terms of contractors, non-profits, volunteers and agencies that develop and deliver programs to the public utilizing public facilities. Include the types of partnerships and how you developed the relationships.
09

Identify the length of experience you have managing registration software for rentals, permits and other reservations of public facilities.

• None
• Less than 2 years
• 2-5 years
• More than 5 years

10

To receive credit for the previous question, describe in detail your experience managing registration software for rentals, permits and other reservations of public facilities.
11

Identify the length of experience you have managing youth programs and grants.

• None
• Less than 2 years
• 2-5 years
• More than 5 years

12

To receive credit for the previous question, describe in detail your experience managing youth programs and grants. Include the types of programs, how they were funded and if grants needed to be managed.
Required Question