Administrative director Jobs in High Point, NC

Administrative Assistant II

For over 140 years Baptist Children's Homes of NC has been "Sharing Hope... Changing Lives" with children and families. As BCH's flagship campus, historic Mills Home offers a beautiful environment for our loving, professional staff to provide support to children and families in a Christian residential environment. We are seeking a compassionate professional who feels God's call to serve His children in a caring culture of measurable excellence.

The Administrative Assistant II provides advance administrative support for the Mills Home campus, focus on frontline phone coverage, donation processing, and coordinating activity schedules. Serves as a reliable point of contact for families, donors, staff and volunteers to ensure smooth daily operations and a safe, organized environment for residents to ensure internal control and confidentiality. The Administrative Assistant II has reached a level of professional expertise, which prepares him / her to serve as a model, teacher and coach to less experienced administrative assistants. Annually completes training to complete expertise in his / her field.

Qualifications :

• High School diploma or equivalent minimum of 2 years' experience, preferably in social services, nonprofit, or childcare setting.
• Excellent verbal and written communication skills, with the ability to positively represent the agency to internal and external contacts.
• Experience handling donations and basic bookkeeping exposure preferred.
• Must have the ability to multitask, prioritize in a fast-paced environment, and remain calm under pressure.
• Must be proficient in Microsoft software applications and database programs.
• Must be organized and able to manage and complete multiple tasks and work independently.
• Meets all legal requirements and the general qualifications for employment as outlined in the agency's personnel policies.
• Has advanced training of two years of community college / business school and / or seven years administrative experience.
• Commitment to child safety.

Essential Duties and Responsibilities :

Ability to operate standard office machines such as copier, computer, fax, calculator, etc. Ability to work within Outlook, Excel, and Word software programs.

Ability to read, analyze, and interpret general information. Ability to effectively communicate with others, including managers, clients, customers, and the general public.

Regular contact with colleagues in all departments, as well as with outside individuals and groups; should represent Baptist Children's Homes of NC, Inc. in a positive manner. Contacts outside of the agency where proper handling of situations is of utmost importance as the agency's image could be affected.

Excellent mathematical skills and the ability use accounting software and calculator to calculate figures in order to assist with payroll and budgets.

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form and ability to draw conclusions. Specific vision abilities required by this job include close vision, and ability to adjust focus. Must be able to talk and hear both in person and on the telephone.

Complies with agency policies and procedures concerning confidentiality and HIPAA regulations involving all aspects of client information, which include day to day care of the children, case records, family information, medical information, psychological services, etc which if disclosed, would have adverse internal and / or external effect, and could result in termination of employment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit and stand, use hands and fingers, walk, reach with hands and arms, and occasionally lift 20 pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job; usual office working conditions. This is an on-site position and will require regular contact with children, families, donors, volunteers, and external stakeholders. Must pass background checks to meet all safeguarding requirements.