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Administrative director Jobs in Pittsburgh, PA

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Administrative director • pittsburgh pa

Last updated: 6 days ago

Administrative Coordinator

Lange CompanyPittsburgh, Pennsylvania, United States
Full-time
Quick Apply

At Lange Fresh Sales, we are driven by integrity, dedication and ambition to finding supply chain solutions that work while continually aspiring to be better than yesterday.From the farm to your lo...Show more

Administrative Assistant

Hudson CompaniesPittsburgh, PA, US
Full-time

We are seeking an administrative assistant to provide support with daily activities.The role involves answering phone calls, directing them appropriately, and responding to inquiries promptly.You w...Show more

Administrative Assistant II

CorVel CorporationPittsburgh, PA, USA
Full-time

The Administrative Assistant performs diverse administrative responsibilities for various levels of staff within the company.This position coordinates various projects and prepares reports and info...Show more

Front Office Administrative Assistant

Saint Cyril of Alexandria AcademyPittsburgh, PA
Full-time

Saint Cyril of Alexandria Academy, opening Fall 2026, is seeking a full-time Front Office Administrative Assistant for the 2026-2027 school year.This is a unique opportunity to serve as part of the...Show more

Commercial Director

HatchPittsburgh, PA, United States
Full-time

Pittsburgh, PA, United States .Join a company that is passionately committed to the pursuit of a better world through positive change.With more than 70 years of business and technical expertise in ...Show more

Managing Director, Global Workplace, Administrative Services & Real Estate

Grant ThorntonPittsburgh, PA, United States
Full-time

Grant Thornton is seeking a Managing Director, Global Workplace, Administrative Services & Real Estate to join the team.The Managing Director, Global Workplace, Administrative Services & Real Estat...Show more

Office Administrative Assistant

St. Cyril of Alexandria AcademyPittsburgh, Pennsylvania
Full-time

Saint Cyril of Alexandria Academy, opening Fall 2026, is seeking a full-time Front Office Administrative Assistant for the 2026-2027 school year.This is a unique opportunity to serve as part of the...Show more

Volunteer - Administrative

North Side Christian Health CenterPittsburgh, PA, USA
Full-time
Quick Apply

Do you have an administrative skill you would like to share with finance, human resources, or performance management?.We are looking for talented and enthusiastic volunteers to help us serve the co...Show more

Administrative Assistant

MBC Talent ConnectionsPittsburgh, Pennsylvania, United States
Full-time +1
Quick Apply

Provides comprehensive administrative and secretarial support to leadership, ensuring smooth and efficient daily operations.This role involves managing correspondence, coordinating schedules, maint...Show more

Office Coordinator Administrative Assistant

FASTSIGNS #290201Pittsburgh, PA, US
Full-time

Office Coordinator & Administrative Assistant.Monday – Friday, 8:00 AM – 4:30 PM.The Opportunity: The "Air Traffic Controller" of the Shop.Are you a master of multitasking who thrives in a high-ene...Show more

Administrative Specialist

MerantePITTSBURGH, Pennsylvania, United States
Full-time +1

This position can be full time or part time, minimum of 20 hours per week.The Administrative Specialist is responsible for providing administrative support to various components of the company, par...Show more

Administrative Assistant

A-1 Van Services Incpittsburgh, PA, US
Full-time

We are seeking a motivated and outgoing.In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best.Your res...Show more

Administrative Volunteer

Interim HealthCarePittsburgh, PA, US
Temporary

Join Our Hospice Team as an Administrative Volunteer!.Are you passionate about making a difference and supporting others? Interim HealthCare Hospice is looking for.Be an integral part of our hospic...Show more

Administrative and Communications Coordinator

Hill Community Development CorporationPittsburgh, PA, US
Full-time
Quick Apply

Administrative & Communications Coordinator Reports to: Senior Director of Operations and Finance (SDOF) Job Category: Full Time Roles and Responsibilities: To support the administrative, coordinat...Show more

Education Director

Solid Foundation Academy LlcAllison Park, PA, US
Full-time

Solid Foundations Academy is a cutting-edge, comprehensive early childhood education center offering an academic preschool, childcare, kindergarten, specialty programs, and more! We are committed t...Show more

Marketing Director

Chick-fil-APittsburgh, PA
Full-time

Chick-fil-A is on the lookout for a passionate and creative Marketing Director who loves connecting with the community and driving sales.In this role, you'll be all about building relationships, cr...Show more

Administrative Assistant

Human Services Administration OrganizationPittsburgh, PA, US
Full-time
Quick Apply

ADMINISTRATIVE ASSISTANT This administrative position is assigned to the Allegheny County Department of Human Services (DHS), Office of Developmental Supports (ODS).Responsibilities include managem...Show more

Administrative Assistant

KTA-Tator, Inc.Pittsburgh, PA, US
Full-time +1
Quick Apply

Follow this link for a realistic job preview and videos of what it's like to work at KTA!* :.KTA) is a 100% employee-owned materials inspection, testing and consulting engineering firm, internation...Show more

Maintenance Director

Skilled Healthcare CenterPittsburgh, PA
Full-time

This leadership role ensures regulatory compliance, Life Safety standards, and a safe, well-maintained environment for residents and staff.Supervise and direct the Maintenance Department.Oversee pr...Show more

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Administrative Coordinator

Administrative Coordinator

Lange CompanyPittsburgh, Pennsylvania, United States
30+ days ago
Job type
  • Full-time
  • Quick Apply
Job description
Administrative Coordinator

Pittsburgh, PA

At Lange Fresh Sales, we are driven by integrity, dedication and ambition to finding supply chain solutions that work while continually aspiring to be better than yesterday. From the farm to your local market, our work matters, and we are committed to fostering a workplace where diversity, respect and adaptability are not just values but a way of life. We strive to create an environment that is welcoming and inclusive, offering every team member great opportunity for professional growth and development. Discover a future with us where your contributions truly make a difference.

Lange Fresh Sales is currently looking for an Administrative Coordinator to join our Team.

In this position, you will be responsible for managing a variety of administrative tasks and ensuring that general accounting duties are completed accurately and efficiently. You will work closely with the accounting team to support day-to-day financial operations while also handling essential office management functions. This position plays a key role in maintaining smooth operations across departments and will report directly to the VP of Sales.

This opportunity is available in the following location: Pittsburgh, PA

Responsibilities:
  • Keep Account Managers informed on orders, printing and creating files and maintaining an organized system for each stage between booking and delivery.
  • Responsible for coordinating all aspects of the full life cycle of a sales file with Account Managers.
  • Direct contact with outside customers and vendors for a variety of information and documentation as needed for accurate handling and coordination of a sales file.
  • Build and maintain a network of carriers and customers.
  • Verify load details, including quantities, temperatures and handling any discrepancies as necessary.
  • Track shipments and coordinate loading and delivery appointments.
  • Process, approve, and complete invoice packets for customer submission.
  • Efficiently address and resolve billing or payment inquiries.
  • Assist with accounts payable by performing initial checks before payment approvals.
  • Answer and direct phone calls and manage voicemails.
  • Set up vendors and customers for electronic payments and invoicing.
  • Maintain records of open files, including PACA and truck claims, with proper documentation.
  • Ensure sales staff follow accurate accounting procedures and record-keeping.
  • Use the Transportation Management System (TMS) to set up vendor payments.
  • Manage and verify sale orders from start to finish as requested by the sales team.
  • Review vendor bills and match them to corresponding orders.
  • Conduct order entry including error checks and assist with invoice aging analysis.
  • Manage and organize electronic file records, including bills of lading and invoices.
  • Apply cash receipts to the general ledger and ensure timely documentation of delivered orders.
  • Perform general office duties such as typing, filing, and handling confidential materials; and
  • Perform other duties as assigned.

Basic Qualifications (Required Skills/Experience):
  • High school diploma or equivalent.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).
  • Ability to excel in a fast-paced, dynamic work environment.
  • Self-motivated individual who can work independently with minimal supervision.
  • Strong attendance record and reliability.

Preferred Qualifications (Desired Skills/Experience):
  • 1+ years of experience in office administration or a related role.
  • Excellent communication, negotiation, and interpersonal skills, with a focus on professional interactions and respect.
  • Demonstrated ability to effectively prioritize responsibilities and efficiently manage a fast-paced workload to meet deadlines.
  • Excellent organizational and time-management skills.

Equal Opportunity Employer:
Lange Logistics, Inc. is an Equal Opportunity Employer. We make all employment decisions on the basis of ability and job-related qualification, without regard to race, religion, sex, color, national origin, age, disability, sexual orientation, military status, marital status, or any other classification