Administrative director Jobs in Santa ana ca

Job Description Summary The Wilkinson College of Arts, Humanities, and Social Sciences (WCAHSS) Assistant Director of Operations supports the Director of Academic Operations by overseeing daily financial operations and ensuring alignment with college and university policies. Responsibilities include managing budgets, monitoring financial performance, preparing reports, and coordinating with university departments like Financial Services and Legal Affairs. The Assistant Director also provides leadership by supervising department staff, conducting performance evaluations, and fostering a collaborative work environment. Additionally, they assist in contract preparation, budget development, and strategic planning alongside the Wilkinson leadership team to enhance operational efficiency. Responsibilities 50% Daily Financial Support :

• Supervise daily AP and Purchasing approvals to ensure compliance with University Fiscal Policy, budget availability, and funding agency guidelines. Includes overseeing purchase orders, Concur expense reports, supplies orders, and P-card reconciliations.
• Collaborate with the Dean and Director of Operations to establish budget and financial policies and procedures for the college.
• Participate in developing, preparing, and executing annual budgets, including annual budget plans and end-of-year balance notifications.
• Document and regularly review college financial and operational processes to enhance efficiency and streamline operations.
• Support department administrative assistants with budget inquiries and liaise with accounting and purchasing departments to resolve issues.
• Provide oversight of fiscal close processes to ensure the college meets university deadlines.
• Offer consultation and support to the Director of Operations on budget management, enhancement requests, allocation of funds, and strategic objectives.
• Manage faculty and student travel, research allowances, start-up packages, gifts, and awards. Notify recipients of allocations and balances and provide guidance on fund usage.
• Support training and communication efforts with staff and faculty regarding financial policies and procedures, deadlines, and budget management.
• Collaborate with the Research Development & Administration Manager on communications with faculty, human resources, and Academic Financial Operations regarding PI-sponsored project finances, projections, pending activities, and award closeout.
• Ensure timely processing and payment of Purchase Orders, invoices, and requisitions in coordination with department administrative assistants.

30% Staff Leadership & Supervision :

15% Operational Support & Management :

5% other duties as assigned. Required Qualifications

Desired Qualifications