Administrative intern Jobs in USA

Most of our clients have built their companies from the ground up. OneDigital has too. We stand alongside these business owners, providing peace of mind that if the unthinkable happens, they are protected. We are their trusted partner to help them manage risks from weather, injuries or other unforeseeable surprises. This gives our clients the ability to focus on what’s most important to them and their employees: doing their best work and living their best lives.

If you are looking for a career where you are helping people and businesses thrive, even during times of uncertainty, OneDigital is the right career for you.

Our Newest Opportunity:

The Administrative Assistant will assist with general administrative duties and day to day office operations.There will be a range of key responsibilities so this is a great role for those who are flexible, have a “can-do” attitude, and who thrive in a fast-paced environment

Responsibilities:

• Greet and direct visitors
• Coordinate use of conference rooms; assist in set-up and clean-up of conference rooms for management and/or client meetings including coordination, selection and ordering of food
• Provide administrative support to the Principal and others as requested to include:Requesting information from clients such as census informationCreating and updating client checklistsUpdate CRM with policies, renewal dates, participants, premium, projections and documentsRequest and follow-up on signatures from client for renewal when necessaryCreate termination client vendor letters and follow through to make sure they are returned with signature and forwarded to the appropriate carrier(s)Print and binding of client presentations as neededPulling reports from carrier websites as neededAssist with set up of seminars (on and off site) and day of tasks as needed
• Provide office management duties to include but not limited to:Assist in review of service contracts on equipment from vendorsAssist in maintaining all office equipment to include copiers, shredders, postage machine, etc. Be sure all equipment is kept in working order and coordinate with vendors if issues occurAssist staff in training of equipment when neededAssist in research, negotiating and price and purchase of office furniture and suppliesGet and distribute mail on a daily basis. Send checks to corporate office.Order and maintain office supplies (paper, toner, kitchen supplies)
• Other projects as assigned by management.

Requirements:

• Excellent verbal and written communication skills
• Good interpersonal and customer service skills
• Exceptional organization skills
• Must be a team player
• Ability to work independently
• Must be able to manage multiple priorities
• Able to maintain confidentiality

Experience:

• Excellent verbal and written communication skills
• Good interpersonal and customer service skills
• Exceptional organization skills
• Must be a team player
• Ability to work independently
• Must be able to manage multiple priorities
• Able to maintain confidentiality