Administrative manager Jobs in Pittsburgh, PA

ADMINISTRATIVE PROJECT MANAGER

ENTACT is a premier national provider of environmental, civil, and geotechnical construction services. We directly self-perform environmental remediation and geotechnical construction work, using in-house personnel and equipment resources. ENTACT's roster is comprised of seasoned project managers, field engineers, technical and regulatory professionals, certified safety professionals, certified quality control managers, equipment operators, field mechanics, and technicians, with diverse capabilities and experience. Established in 1991, ENTACT has been consistently named to ENR's "Top 200 Environmental Firms", has been the recipient of numerous National Safety Council awards, and has successfully and safely completed over 3,000 projects. ENTACT has numerous regional offices and project sites across the United States. We are well positioned to serve our clients nationwide.

ENTACT is actively seeking an Administrative Project Manager in the environmental remediation and geotechnical construction industry. Candidates must reside in the Pittsburgh area. Project locations will vary depending on the assignment. ENTACT offers per diem / living allowance and paid monthly trips home.

Position Summary :

The position of Administrative Project Manager will be working closely with Field Project Management, Health and Safety Team, Accounting and Human Resources. This position includes project planning, financial tracking, scheduling, procurement / vendor coordination, forecasting, vendor invoicing, preparing monthly financial summary report, prepare client invoices, customer communication, Associate coordination and tracking and various other administrative tasks related to the proper and timely execution of ENTACT project. Must be able to meet deadlines under a client-demanding schedule, maintain a task-oriented workflow and contribute to a positive, safe, high-quality culture in a fast-paced environment. HAZWOPER training is highly preferred but not required. This Associate must have a valid driver's license with no driving restrictions which interfere with job requirements. The associate should expect travel to project sites, regional offices and other ENTACT offices as needed.

Work Environment :

The APM completes their work in varying environments from a typical office setting to a construction / field setting.

Essential Job Functions :

• Procurement of goods and services.
• Negotiate terms and conditions with new vendors.
• Vendor invoice approvals and cost accrual tracking.
• Cost accounting reports and reconciliation.
• Forecast & revenue projections.
• Client invoices and supplemental documentation.
• Organize travel arrangements to accommodate project team members.
• Generate weekly payroll submission and other required HR / Payroll reporting.
• Support regulatory reporting efforts.
• Drive positive vendor relationships, administer purchase agreements, and manage ledger accounts.
• Ensure compliance with ENTACT HR / Payroll policies and procedures

Skills / Experience Required :

Physical Demands / Activities :

Physical, visual and situational activities that are commonly associated with the performance of the functions of this job include, but are not limited to :

ENTACT offers an excellent compensation package, bonus opportunity, health plan-medical, dental, vision, life, disability, sick pay per state law, and 401k.

Please send your resume to [email protected] or apply on-line at http : / / entact.com / careers / .