Administrative services supervisor Jobs in Louisville, KY

Office Manager / $$$ / Thriving work culture!!

This Jobot Job is hosted by : Evan Flynn

Are you a fit? Easy Apply now by clicking the Apply button and sending us your resume.

Salary : $20 - $26 per hour

A bit about us :

Our client is a CPA firm is committed to providing exceptional bookkeeping and tax services that empower small businesses to achieve their financial goals with confidence and peace of mind.

Why join us?

• Medical / Dental / Vision
• 401k + match
• Life Insurance
• Holiday & CTO pay

Job Details

Job Details

Are you an organized, detail-oriented, and self-motivated professional with experience in office management? If so, we have an exciting opportunity for you! We are seeking a dynamic individual to join our team as an Office Manager in the Finance industry. This position is vital to the smooth operation of our firm and plays a crucial role in maintaining our operational efficiency. You will be responsible for overseeing the day-to-day administrative tasks and ensuring the office runs smoothly and efficiently. This position is perfect for someone who thrives in a fast-paced environment and enjoys working with a team of dedicated professionals.

Responsibilities

As an Office Manager, you will be primarily responsible for :

1. Managing all office operations, including but not limited to ordering office supplies, coordinating mail, maintaining office equipment, and managing vendor relationships.

2. Coordinating and scheduling appointments and meetings for senior management, ensuring efficient time management.

3. Developing and implementing office policies and procedures to improve operational efficiency.

4. Ensuring all company files and documents are properly managed and updated.

5. Assisting with the preparation of financial reports and other documents as required.

6. Providing administrative support to the team, including managing correspondence, preparing reports, and other tasks as needed.

7. Collaborating with the finance team to ensure all financial transactions are accurately recorded and reported.

8. Assisting in the preparation for audits and liaising with auditors as required.

Qualifications

The ideal candidate for the Office Manager position will have the following qualifications :

1. Minimum of 2 years of experience in office management, preferably in a finance or CPA firm.

2. Exceptional organizational and multitasking skills, with the ability to prioritize tasks and work under pressure.

3. Proficient in using office software, including MS Office Suite, and have experience with filing systems.

4. Strong interpersonal and communication skills, with the ability to interact effectively with all levels of staff and clients.

5. Proven experience in administrative support or as an administrative assistant.

6. A solid understanding of basic bookkeeping and financial principles.

7. Experience with office management procedures, systems, and equipment.

8. High level of professionalism and discretion for handling confidential information.

We are looking for a candidate who is proactive, resourceful, and efficient with a high level of professionalism. If you have a passion for office management and a desire to contribute to a dynamic and growing company in the finance industry, we would love to hear from you!

Interested in hearing more? Easy Apply now by clicking the Apply button.