Administrative specialist Jobs in Baltimore, MD

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Job Title : Administrative Specialist

Department : Provost's Office

Division : Provost's Office

FLSA Status : Exempt

Reports to : Provost & VPAA / VP Enrollment Management

Grade : 6

Salary Range : 47700.00 - 59600.00

Hours : 8 : 30am - 5pm (In office)

General purpose : In coordination with other support staff in the Office of the President, provide administrative support services to the Provost & Vice President for Academic Affairs (80%) and the Vice President for Enrollment Management (20%), including day-to-day operations and special projects. Represent the office with vital front-line services including answering phones, greeting guests to the office suite, setting up meetings, event coordination, correspondence assistance, mail sorting, filing, copying, management of work-study workers and coordinating with other College areas when necessary. Answer non-routine correspondence and assemble highly confidential and sensitive information. Interact with a diverse group of internal and external clients at all levels. Independent judgment is required to plan, prioritize and organize a diversified workload.

Summary of Essential Functions

• Work collaboratively with others within and outside of the office to ensure the smooth operations of a fast paced, high-profile office
• Provide excellent customer service to project a high level of professionalism of the College
• Organize, maintain and track calendars, schedules, meetings, travel, events and special projects with accuracy and effectiveness, including the anticipation of and preparation for upcoming events
• Handle office projects as assigned with initiative, independence and sound judgment
• Hold in confidence all activities of the College

Essential Duties & Responsibilities :

Knowledge, Skills, and Abilities

Minimum qualifications :

Preferred Qualifications :

Reporting to this position : no direct reports, may provide supervision to student employees

Conditions of Employment :

Physical demands and work environment : The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Maryland Institute College of Art is committed to its policy of providing equal opportunity regardless of race, color, creed, national origin, religion, gender, sexual orientation, marital status, age, disability, or veteran status (disabled, Vietnam-era, or otherwise). Furthermore, the College does not tolerate any form of sex discrimination, including sexual harassment or sexual violence. This policy applies to all programs, facilities, and activities provided by Maryland Institute College of Art, including but not limited to admission, educational programs, and employment.

Applicants must apply online for each job in which they are interested. You will not be considered for any job for which you have not specifically applied. We do not accept applications via email, U.S. mail, or fax. Successful candidates for any staff or faculty positions will be subject to a pre-employment background check.

MICA provides reasonable accommodations to applicants with disabilities on a case-by-case basis. If you need a reasonable accommodation for any part of the application and hiring process, please contact Human Resources at 410-225-2363.