Administrative specialist Jobs in Honolulu, HI

The receptionist position greets callers, appropriately directs them, and performs a variety of general office or administrative duties. The Administrative Assistant I position is a basic entry-level support services position whose work routine is standardized and follows an established set of procedures. It generally functions under close supervisory direction or guidance.

• Responsibilities
• Greets callers and assists them in making contact with the proper person or area. + Answers a wide range of inquiries made by the public. + Sorts incoming mail for distribution and dispatches outgoing mail. Sorts mail according to destination and type such as a particular site or area. + Examines outgoing mail for proper address and postage and seal envelopes. Stamps outgoing mail by hand or postage meter. Weighs mail to determine that postage is correct. + Performs such standard office duties such as the production of general office written or electronic correspondence. May type memos, correspondence, reports, and other documents using word processing equipment. Performs variety of general office duties. + Provide basic employment information to job applicants. Will distribute, collect, and forward employment application forms. Will assist in the recruitment of applicants for NANA employment. + Periodically produce updated phone directories for internal use. + Records and distribute phone messages as well as maintain a list of callers' names, time of call, nature of business, and person called upon. + Helps others with overflow work or special projects. + Other related duties as assigned by supervisor.
• Qualifications
• A high school diploma (or GED). + Some general office support training or experience that, in the opinion of the hiring supervisor, evidences the potential for future success in this type of position. Hiring preference will be given to those candidates with six months of directly related high public contact experience. + Sufficient language skills to read and comprehend simple instructions, short correspondence, and memos, write simple correspondence, and effectively present information in one-on-one and small group situations to customers, clients, and other employees. + Sufficient mathematical skills to add and subtract two-digit numbers and to multiply and divide with 10's and 100's using units of American money and weight measurement while handling postage matters. + Sufficient reasoning abilities to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. It also requires the ability to deal with problems involving a few concrete variables in standardized situations. + Observance of a level of personal hygiene / appearance that meets generally accepted social standards. + Background position skill ranking areas : Admin I :
• Language Skills :
• Read and comprehend simple instructions, short correspondence, and memos. + Write simple correspondence. + Effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Math skills :
• Add and subtract two-digit numbers and to multiply and divide with 10's and 100's and to perform these operations using units of American money and weight measurement. + Reasoning Abilities. + Apply common sense understanding to carry out detailed but uninvolved written or oral instructions. + Deal with problems involving a few concrete variables in standardized situations. + The employee is regularly required to sit and use hands and fingers to operate a keyboard and telephone console. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and / or move up to 40 pounds. + Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus. The work environment is a general office / receptionist setting and is usually quiet.
• Fair Labor Standards Act Status : Nonexempt or hourly
• The above is not intended to list all possible essential functions or requirements as they are subject to change. The employer reserves the right to revise or change this description. This description does not constitute a written or implied contract of employment. All employees are expected to work varying hours of compensated overtime to accomplish various duties. To perform this job successfully, an individual must be able to satisfactorily perform each of the above essential duties and meet the physical demands. Reasonable accommodations may be made to enable individuals with disabilities to meet these conditions.
• Job ID
• 2025-17770
• Work Type
• On-Site
• Pay Range
• 20.00 - 35.00
• Benefits
• Regular - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Paid Time Off (PTO) is offered to regular full-time and part-time employees.
• Company Description
• Work Where it Matters
• Pegasus Aviation Services, an Akima company, is not just another aviation contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska. At Pegasus, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.
• For our shareholders
• Pegasus provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.
• For our government customers
• Pegasus delivers efficient, flexible, and safe aviation services as it supports domestic and international passenger and freighter airlines.
• As a Pegasus employee
• you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options. We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at [email protected] or 571-353-7053 (information about job applications status is not available at this contact information).