Administrative specialist Jobs in Kansas City, MO

Job Title : Manufacturing Administrative Assistant

Job Description

Provide administrative support to the Leadership team, focusing on supporting all functions in a manufacturing environment.

Responsibilities

• Create and maintain all non-stock purchase requisitions adhering to purchase order compliance. Set up new vendors in the SAP system when required. Review open purchase orders regularly to maintain PO data accuracy.
• Maintain daily, weekly, and monthly productivity reports. Run required reports for managers as needed. Check weekly for shift / day record runs.
• Compose and type routine correspondence and spreadsheets, organize and maintain the file system, conduct research, and compile and type statistical reports.
• Complete the process for soliciting employees for weekend overtime, verifying eligibility, and posting overtime requirements weekly.
• Maintain attendance points records for plant employees on a weekly basis and issue corrective action forms for point violations.
• Verify eligibility for perfect attendance bonus quarterly for plant employees and maintain perfect attendance records. Enter perfect attendance requests into employees' timecards and update balances accordingly.
• Maintain a record of employees' eligibility for company service awards. Order gift cards for those eligible and make gifts available for supervisors and managers to award to employees on a timely basis.
• Make travel reservations in Concur for employee travel. Create expense reports as needed in Concur for T&E card purchases.
• Code invoices in OnBase with proper cost centers and general ledger codes.
• Arrange lunches for meetings, interviews, etc., as required. Arrange catering for company events such as summer barbecues and ice cream days.
• Assist employees and visitors both over the phone and in-person. Provide answers and guidance for their concerns.
• Order and maintain supplies for office and plant and arrange for equipment maintenance. Maintain supplies for Ricoh printers throughout the plant and arrange for repairs when needed.
• Allocate purchasing card expenses in a timely manner to the correct cost center and general ledger accounts.
• Create IT requests and prepare office spaces for staff new hires.
• Comply with all company policies and procedures.
• Perform other duties as assigned.

Essential Skills

Additional Skills & Qualifications

Work Environment

Office / cubicle setting. Flexible hours from Monday to Friday, 7am / 8am - 4pm / 5pm (8-hour days).

Pay and Benefits

The pay range for this position is $31.25 - $31.25 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Workplace Type

This is a fully onsite position in Saint Louis,MO.

Application Deadline

This position is anticipated to close on Mar 11, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through :

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.