Administrative specialist Jobs in Miami, FL

Are you a Miami, Florida office administrator with experience working in a law firm? Do you want to work at a fast-growing law firm where your work really matters? If you answered yes, we would like to meet you to discuss joining our dynamic team. Aguila Law is seeking an office administrator with at least 1 year of experience who is a detailed-oriented person ready to take on a full-time position. We need a person who has strong organizational skills, attention to detail, and the ability to coordinate various office functions, including scheduling and record-keeping. We also need someone who understands how to communicate directly with clients and provide outstanding customer service. If these statements appeal to you, then you may be the right person for the job :

• You see an opportunity for organization where other people see a mess.
• You smile when you answer the phone.
• You are an amazing scheduler with excellent attention to detail.
• You are very good with calendars, e-mail, spreadsheets, word processing and the internet.
• You can change gears quickly between tasks. Responsibilities :
• Oversee day-to-day office operations to ensure a well-organized and productive work environment.
• Maintain office supplies, equipment, and inventory, ensuring all resources are available.
• Develop and enforce office policies, systems and procedures.
• Manage office space, including cleanliness, organization and client relationships.
• Handle correspondence, phone calls, emails and inquiries professionally.
• Organize and maintain company records, files and databases.
• Prepare reports, presentations and other business documents.
• Perform client intake and schedule appointments.
• Manage firm calendar.
• Manage client information and organize client files (physical and electronic).
• Greet and meet clients.
• Prepare client documents for signings.
• Draft letters and prepare correspondence.
• Review client documents for accuracy and request of information.
• Communicate with clients and potential clients to answer their questions and provide reassurance when needed.
• Prepare bills, process payments and handle deposits.
• Assist with office marketing campaigns including phone calls, emails and google reviews.
• Translation and development of documents. Qualifications :
• Fluent in Spanish including suitable Spanish writing skills.
• Proficient with Adobe and Microsoft Office including Word, Excel and Outlook
• Excellent writing / editing skills including proofreading skills.
• Strong attention to detail in documents.
• High degree of self-motivation and ability to work independently under tight deadlines.
• Demonstrates a professional demeanor. Additional Qualifications (Preferred but not Required) :
• Familiar with Clio or other case and client management systems. Compensation : $35,000 - $45,000 yearly
• Oversee day-to-day office operations to ensure a well-organized and productive work environment.
• Maintain office supplies, equipment, and inventory, ensuring all resources are available.
• Develop and enforce office policies, systems and procedures.
• Manage office space, including cleanliness, organization and client relationships.
• Handle correspondence, phone calls, emails and inquiries professionally.
• Organize and maintain company records, files and databases.
• Prepare reports, presentations and other business documents.
• Perform client intake and schedule appointments.
• Manage firm calendar.
• Manage client information and organize client files (physical and electronic).
• Greet and meet clients.
• Prepare client documents for signings.
• Draft letters and prepare correspondence.
• Review client documents for accuracy and request of information.
• Communicate with clients and potential clients to answer their questions and provide reassurance when needed.
• Prepare bills, process payments and handle deposits.
• Assist with office marketing campaigns including phone calls, emails and google reviews.
• Translation and development of documents.

Compensation :

35,000-$45,000 per year