Administrative specialist Jobs in Midland tx

Responsibilities

This position supports the Director of Engineering as well as the Engineering team with administrative functions.

• Supports director of Engineer with special administrative projects, Outlook scheduling, staff commitments and deadline tracking, document retention, and calendar management.
• Codes invoices in PeopleSoft and routes to appropriate Project Manager for payment approval.
• Assists with compiling and developing quarterly updates to the Engineering departmental budget and monthly variance reports.
• Coordinates meetings, conference calls, teambuilding events and in-house vendor luncheon presentations.
• Arranges travel accommodations, manages P-Cards and expense reports for the Engineering team.
• Prepares routine correspondences.
• Performs clerical duties such as filing, typing, ordering office supplies, copying, faxing and distributing mail.
• Performs general clerical duties.
• Assists other Administrative Assistants throughout the company as needed.

Qualifications

Schedule

Hybrid

Education Requirement

High School or GED