Administrative specialist Jobs in Overland Park, KS

Employment Benefits

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Fitness Centers in select locations
• Employee discounts with the
• Retirement and deferred compensation programs
• In addition to competitive pay and excellent benefits available to all full-time employees through the State Employee Health Plan (SEHP), the Kansas Dental Board can offer the successful candidate a walled office (not a cubicle) with a beautiful full-window view of the Kansas Statehouse and a covered parking space in the Curtis State Office Building Garage

Visit the Employee Benefits page for more information

Summary:

• This role reflects a highly unique opportunity for candidates who want to have a significant impact on the continued transformation of a small non-cabinet level state licensing agency
• Knowledge of state government operations is preferred, but the Executive Director is willing to train any successful candidate for the job

Position Description:

Complaints, Investigations, and Inspections:

• Oversee the complaint process with the assistance of the Executive Director
• Receive complaints from patients and others as to the applicable standard of care and other matters relating to dentists and dental hygienists in Kansas
• Documents and tracks complaints and complaint data used for providing accurate reports to the Board, legislature, and other governmental agencies
• Originates correspondence, requests data, manages case files, documents investigative processes, monitors cases, and assists with implementing the Board’s decisions
• Works with the Board’s Investigative Committee, Contract Investigator, Contract Attorney, and Executive Director to continually improve procedures and gain knowledge of the law
• Oversee the dental office inspection process with the assistance of the Executive Director
• Receive and process dental office inspection reports

Technology:

• Participates in rapid learning, continually shaping, and ultimately implementing the Board’s new digital licensing system, which is currently being developed with OITS personnel and a third-party IT vendor, Accela
• Assists with applicant and licensee matriculation into the new digital licensing system following both soft launch and full go-live
• Maintains and updates the Board’s website regarding meeting minutes, licensee data, and discipline information with the assistance of the Executive Director

Licensing:

• Assists with licensing dentists and dental hygienists with the current paper-based system, which is being discontinued following full go-live of the new digital licensing system
• Assists with licensing dentists and dental hygienists after full implementation and deployment of the Board’s new digital licensing system, which is currently being developed with OITS personnel and a third-party IT vendor, Accela

Public Meetings:

• Coordinates meetings and public hearings, including preparation of support materials
• Documents Board meeting and other information pursuant to open records requirements
• Supports participation of the public at Board meetings

Personnel:

• Responsible for payroll, SHARP, tracking personnel data, and making changes as needed
• Assists the Executive Director with supervising and evaluating the work of the Senior Administrative Assistant
• Ensures that the office runs calmly, efficiently, and effectively
• The Kansas Dental Board is a smaller office, so constant communication and a collegial attitude are imperative

Public, Applicant, and Licensee Inquiries:

• Responds daily to public inquiries from office visits, e-mails, and telephone contacts with an understanding of the Kansas Open Records Act
• Quickly assists applicants and licensees with inquiries regarding licensing status
• Interacts with personnel from the Kansas Dental Association, Kansas Dental Hygiene Association, and other external organizations as necessary

Budget and Legislation:

• Collaborates with the Executive Director to prepare and maintain the annual budget through the IBARS system
• Attends legislative hearings with the Executive Director to learn the budget and legislative process
• Assists the Executive Director with the review of pending legislation, including preparation of fiscal note responses and legislative testimony as needed

Minimum Qualifications

• Three years of experience in general office, clerical, and administrative support work. Education may be substituted for experience as determined relevant by the agency.

Preferred Qualifications

• Some post-secondary education from an accredited college or university. Proficiency in Microsoft Office (Word, Excel, Outlook, Access). Experience in SMART, iBars, and SHARP. Ability to work independently.
• General knowledge of the complaint, investigation, and disciplinary process for state licensing agencies and the Kansas Administrative Procedure Act (KAPA), K.S.A. 77-501 et seq., is preferred but not required

Special Skills, Abilities, Certifications

• Paralegal Certificate or current enrollment in a Paralegal Certificate program is helpful but not required.

Post Offer Requirement:

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. Please be encouraged if you have a missing tax return(s) or you owe taxes to the State of Kansas, the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions