Administrative specialist Jobs in Santa Rosa, CA

Project Rebound Administrative Specialist (Administrative Analyst / Specialist Non-Exempt)

Job No : 547378

Work Type : Staff

Location : Sonoma

Categories : Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

Application Process

This position is open until filled. For full consideration, please submit application, along with a resume and cover letter.

Please review the position description listed above for full scope of responsibilities and qualifications.

Job Summary

Reporting to and under general supervision of the Project Rebound Program Director, with additional lead work from the department Directors within Student Access & Success, the Project Rebound Administrative Specialist performs varied administrative, technical and analytical duties in support of the day-to-day operations and procedures for Project Rebound and CAASE department. The incumbent serves as the primary point of contact for program-related inquiries, supports scheduling and event planning, and maintains records and data tracking for the program. The incumbent ensures compliance with university policies and procedures, and contributes to creating a welcoming and efficient environment for program participants and stakeholders. The incumbent serves as a liaison and main resource for students, staff, faculty, department, and community members, in diverse and complex matters of policy, procedure, and practice by providing information, historical background, and rationales. The incumbent is responsible for completing work assignments, projects, and meeting established deadlines. The incumbent is expected to use independent judgment to make decisions, interpret and apply department, division, campus and system-wide policies and procedures, perform research when needed, prepare and analyze budgetary and other financial reports, provide support documentation and provide general office assistance in support of the various departments within CAASE. Assignments require handling of multiple work priorities and accountability for own work results. Contacts involve interaction with all levels inside and outside the university, and may include dealing with sensitive and confidential information.

Key Qualifications

This position requires a bachelor's degree and / or the equivalent training and administrative work experience involving study, analysis, and / or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Two years in a direct administrative support capacity preferred. Requires thorough working knowledge of computers, Microsoft Office (Word, Excel), and Google Suite. Ability to use a broad range of technology and systems for the capture, maintenance and reporting of key data required. Experience with using PeopleSoft, web publishing software, and Common Financial System Data Warehouse preferred. Related experience in the public sector and / or higher education is highly preferred. Bilingual in English / Spanish is highly preferred.

Salary and Benefits

Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,167 - $4,610 a month. This is a full time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period.

This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year and a Personal Holiday that may be taken any time during the year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer ( comprehensive benefits summary PDF ).

For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored.

Supplemental Information

Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community.

The University is an Affirmative Action / Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting : This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.

Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.

For questions related to the application process, please reach out to [email protected] . The ADA Coordinator is also available ( [email protected] ) to assist individuals with disabilities in need of accommodation during the hiring process.

Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at [email protected] .

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https : / / housing.sonoma.edu / resources / fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at [email protected] .

Application Close : Open Until Filled

To apply, visit https : / / employment.sonoma.edu / en-us / job / 547378 / project-rebound-administrative-specialist-administrative-analystspecialist-nonexempt

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