Administrator Jobs in Everett, WA

Wipro Givon USA has an exciting new opportunity for an Accountant & Business Ops Administrator to join our team. This position provides administrative, accounting, and operational support to help ensure the accurate and efficient operation of Wipro Givon USA, Inc.


This position supports routine finance and accounting activities, including accounts payable, accounts receivable, payment processing, reconciliations, invoicing, recordkeeping, and financial reporting support. The role also assists with customer and supplier communications, order administration, licensing and compliance activities, benefits-related invoicing, shared inbox management, and general office administration.

Company Benefits - Why work with Wipro Givon

· Competitive Base Pay - 82,000 - 100,000/year DOE
· Excellent Health, Dental, and Vision options
· Paid Time Off and Company Paid Holidays
· Company Paid Life Insurance
· 401k with Company Match
· Supplement Insurance Options
· Onsite Employee Events

JOB DUTIES AND RESPONSIBILITES - What will you do daily:

Accounting and Finance Support
· Support accounts payable and accounts receivable activities, including invoice review, data entry, payment processing, billing, payment
tracking, and account reconciliation.
· Assist with bank reconciliations, journal entries, deposits, credit card activity, petty cash, and other routine financial transactions.
· Prepare and maintain accurate documentation for invoices, payments, billing records, reconciliations, financial schedules, and related
transactions.
· Assist with customer invoicing, account statements, credit memos, supporting documentation, and collection follow-up.
· Review financial records and supporting documents for completeness, accuracy, and proper authorization.
· Assist with payroll-related journal entries, reconciliations, reports, and other accounting support.
· Support month-end and year-end accounting activities by preparing documentation, schedules, reports, and reconciliations as
assigned.
· Assist with internal and external audit requests by locating and organizing required records and supporting documentation.
· Maintain financial records in accordance with company record-retention, confidentiality, and document-control requirements.


Customer, Supplier, and Order Support
· Review, process, and track customer and supplier communications related to orders, invoices, payments, credits, and account status.
· Monitor customer and vendor portals and ensure required financial, order, and account information is entered, downloaded, updated,
and maintained.
· Support customer order processing, order acknowledgment, administrative tracking, and issue resolution.
· Coordinate with internal departments to address order discrepancies, invoicing concerns, payment questions, and documentation
requirements.
· Assist with incoming Requests for Quote, or RFQs, and route requests to the appropriate internal departments.
· Support customer and supplier credit applications, account setup, and related administrative processes.
· Communicate professionally with customers and suppliers regarding routine billing, payment, order, and documentation matters.
· Escalate unresolved financial, customer, supplier, or order-related concerns to the appropriate leader.


Compliance, Licensing, and Administrative Support
· Assist with business license renewals, registrations, tax filings, certifications, and other federal, state, local, or corporate compliance
requirements.
· Maintain organized records of licenses, registrations, filing deadlines, renewal dates, and supporting documentation.
· Support corporate reporting, administrative filings, and documentation requirements as assigned.
· Assist with benefits-related invoicing, account reconciliation, vendor communications, and record maintenance.
· Monitor shared departmental email inboxes and respond to, route, or escalate messages appropriately.
· Provide general administrative support, including answering and routing phone calls, data entry, document preparation, electronic and
physical filing, scanning, mailing, and record organization.
· Assist with meeting coordination, document distribution, and administrative follow-up as needed.
· Maintain the confidentiality and security of financial, employee, customer, supplier, and proprietary business information.
· Follow established internal controls, approval processes, accounting procedures, and company policies.
· Identify opportunities to improve administrative and financial processes, recordkeeping, communication, and workflow efficiency.
· Perform other duties and responsibilities as assigned.


JOB REQUIREMENTS AND ABILITIES-

Required Qualifications
· High school diploma or equivalent.
· The successful candidate must qualify as a U.S. Person as defined by applicable ITAR regulations.
· 5 Years experience in administrative support, accounting support, finance operations, customer service, order administration, or a related
office position.
· Working knowledge of basic accounting and administrative processes.
· Strong organizational skills and attention to detail.
· Ability to accurately enter, review, reconcile, and maintain financial and business information.
· Ability to manage multiple priorities and meet established deadlines.
· Strong written and verbal communication skills.
· Ability to communicate professionally with employees, customers, suppliers, and external business partners.
· Ability to work independently while also collaborating effectively with cross-functional teams.
· Ability to follow established procedures, identify discrepancies, and escalate issues appropriately.
· Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
· Ability to exercise discretion when handling confidential financial, employee, customer, and business information.
· Reliable attendance and the ability to work the assigned on-site schedule.
· Ability to work at a computer for extended periods.
· Ability to sit or stand for extended periods.
· Ability to communicate effectively in person, by telephone, and electronically.
· Ability to review written and electronic records with accuracy.
· Ability to occasionally lift, carry, or move office materials weighing up to 20 pounds.
· Ability to move throughout an office and manufacturing facility as necessary.
· Ability to wear required personal protective equipment when entering designated production or operational areas.

Preferred Qualifications
· Associate degree or additional coursework in accounting, finance, business administration, or a related field.
· Experience supporting accounting, finance, or administrative functions in an aerospace, manufacturing, distribution, or business-to-
business environment.
· Experience with accounts payable, accounts receivable, bank reconciliations, journal entries, invoicing, or payment processing.
· Experience using an Enterprise Resource Planning system, accounting software, payroll system, or similar business platform.
· Familiarity with Epicor or a comparable manufacturing ERP system.
· Experience working with customer portals, vendor portals, order-management systems, or electronic invoicing platforms.
· Familiarity with business licensing, tax filings, registrations, compliance documentation, or corporate reporting requirements.
· Experience supporting customer and supplier communications involving billing, payments, credits, orders, or account status.
· Intermediate Microsoft Excel skills, including formulas, filters, sorting, spreadsheets, and data reconciliation.


Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Due to our participation in U.S. export control programs under the International Traffic in Arms Regulations (ITAR), applicants must be a “U.S. Person” as defined in ITAR 120.15. This includes U.S. citizens, lawful permanent residents (green card holders), refugees, or asylees

Wipro Aerospace USA is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, creed, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other legally protected status under federal, state, or local law.