Assistant administrator Jobs in Hartford, CT

Contract Administrator

Tilcon Connecticut Inc., a CRH company, has played a vital role in building infrastructure around our state, serving the market from 23 locations throughout Connecticut. As a leading supplier of quality crushed stone, hot mix asphalt, and ready mix concrete, Tilcon Connecticut has supported the construction of superior roads, buildings and bridges. The most respected name in the construction industry, from the quarry to the road, Tilcon Connecticut does it all! Are you looking for opportunities and benefits of a large corporation with a small company feel? Then Tilcon Connecticut Inc. and CRH is the company for you! If you're up for a rewarding challenge, we invite you to take the first step and apply today!

Position Overview

Tilcon Connecticut has an opening for an experienced Contract Administrator in our New Britain office. This person will support the Contract Manager in contract set-up and review, certified payrolls, insurance, and subcontractor compliance. This role will work closely with our Construction, Milling and Paving division. The selected candidate will be required to work in a team environment with other co-workers and managers. Our core values are safety, quality and integrity in everything we do. All Tilcon Connecticut employees are expected to partner with associates and management of Tilcon Connecticut Inc. to coordinate, support, and actively promote our safety processes. The Contract Administrator will report directly to the Contract Manager and will comply with mandatory safety requirements and other functions of the team.

Key Responsibilities (Essential Duties and Functions)

Contract Set-up & Review

Complete job setup procedure from bidding to accounting software (SOX Compliance)

Assist Contracts Manager with review of daily revenue and job costs

Process bills when projects are complete and final quantities are confirmed by project managers

Help organize and send ticket corrections for previous days work

Manage subcontract ledger payments

Track, monitor, and facilitate the timely release and cancellation of bonds

Monitor retainage, lien waivers, and subcontractor documentation to complete project closeout

Support Project Managers

Assist project managers with pre-bid, pre-award, and on-going contract compliance

Assist project managers to evaluate DBE/WBE/SBE performance to safeguard goal progress

Review accuracy daily job cost reports with project managers

Check liquid escalation and update accruals

Update projects revenue and cost on completion

Connecticut DOT Reports

Prepare and submit contract compliance reports for Conn DOT

Prepare and submit DBE/WBE/SBE quarterly payment reports and final payment verification documents

Prepare and submit utilization reports as required

Subcontract Agreements

Prepare and send subcontractor agreements assuring all supporting documents are submitted by subcontractor

Assist project managers with subcontractor payment approval and compliance

Provide clerical support as needed for contracts, subcontracts and vendors.

Accounts Payable

Create and receipt against purchase orders

Match invoices to purchase orders, receipts, and subcontractor agreements

Manage subcontract ledger payments

Assist vendors with any payment discrepancies

Assist with month end and year end closing activities

Review and process new vendor set up requests

Qualifications

Individuals must possess the following knowledge, skills and abilities or be able to explain and demonstrate that they can perform the essential functions of the job with or without reasonable accommodations, using some combination of skills and abilities.

Education/Experience

High school diploma or equivalent

2 years' administering contracts

Accounting/job cost experience preferred but not required

Knowledge/Skill Requirements

Ability to work independently and make decisions as well as work effectively in a team environment.

Good problem solving skills.

Ability to utilize resources and take initiative.

Ability to write routine reports and correspondence

Ability to multi-task and triage as needed without getting overwhelmed.

Excellent written and verbal skills, strong interpersonal skills and ability to diplomatically handle challenging situations.

Ability to speak effectively to customers or employees of organization.

Expertise with Microsoft Office Suite, particularly Excel and Word.

Expertise with Adobe PDF and DocuSign

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee is required to sit, walk and stand for periods of time. The employee is required to use a computer for extended periods of time. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust to focus.

Continuous Frequently Occasionally Not Applicable

Bend X Kneel X Squat X Climb X Stand X Walk X Sit X Reach X Drive X Fine motor X Repetitive Motion X Right X Left X

This position requires an employee to lift:

Continuous Frequently Occasionally Not Applicable

0 10 lbs. X 10 25 lbs. X 25 50 lbs. X 50 100 lbs.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works near moving mechanical parts and in outside weather conditions and is occasionally exposed to wet and/or humid conditions. The noise level in the work environment is usually quiet.

Continuous Frequently Occasionally Not Applicable

Hot Weather X Cold Weather X Wet Weather X Exposed to Noise X Exposed to High Heat X Moving Equipment X Working With Others X

Internal applicants: Prior to applying for any internal position, it is a requirement that employees must first notify their manager.

What CRH Offers You

Highly competitive base pay

Comprehensive medical, dental and disability benefits programs

Group retirement savings program

Health and wellness programs

A diverse and inclusive culture that values opportunity for growth, development, and internal promotion

About CRH

CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization.

If you're up for a rewarding challenge, we invite you to take the first step and apply today!