Assistant administrator Jobs in Rockford, IL

What is Landstar?

Landstar stands for safe, secure and reliable transportation services delivered by our unique network of small business owners. Independent agents and capacity providers operating under the Landstar umbrella enjoy the strength and support of one of the industry's most stable and successful companies. Our network of independent entrepreneurs provide customers with personalized service at the local level with the global reach and resources of a multi-billion dollar company.

Location:

Onsite in either Jacksonville, FL or Rockford, IL

Schedule:

Monday - Friday, 8am-5pm

Salary range:

$38,655 - $55,000, depending upon experience

What work will you perform?

The Contract Administrator is primarily responsible for managing and resolving customs fines, drafting interchange agreements and other contract documents and overseeing document storage and retention schedules. In this role you will support a centralized process that creates a cohesive, uniform response to contract changes. Your oversite will help eliminate the potential harmful effects of two or more Landstar operating companies reviewing and responding to the same contracts. We are seeking a self-starter who can work independently and is comfortable supporting processes that are not one size fits all. Those who enjoy problem solving and have the ability to provide a customized approach for each customer should apply.

Essential Responsibilities:

• Handle custom fines and penalties for investigation and payment.
• Draft Custom Powers of Attorney and interchange agreements.
• Enter updated custom entries in shared database.
• Manage, organize and prepare files and documents into and out of department.
• Conduct periodic audits of stored documents to ensure compliance with internal policies and external regulations.
• Maintain accurate records and track the erosion schedule for document retention and destruction.
• Examine contracts received for compliance with Landstar's established policies.
• Identify contract provisions that would place Landstar at risk and negotiate provisions that would minimize or eliminate risk to Landstar.
• Issue letters and maintain files for customer transmittal, follow up, and/or cancellation correspondence.
• Prepare reports and provide regular updates to management on customs fines, document status, and agreement activity.

Required Minimum Experience and Education:

• High School Diploma or GED
• One year of professional administrative experience

Preferred Experience and Education:

• Associates Degree (A.A.)
• One year of experience working with customs or in the transportation industry

Knowledge, Skills, and Abilities:

• Strong attention to detail
• Analytical skills
• Ability to read, comprehend, and interpret contract content and construction
• Excellent organizational, communication and customer service skills
• Ability to work under pressure and against deadlines
• Skilled at re-prioritizing work due to changing conditions

Why work at Landstar?

Landstar is seeking hard-working and dedicated employees committed to exceeding the expectations of those we serve. We employ a highly diverse workforce and welcome employees from all cultures and backgrounds to our team.

Our workplace culture is second-to-none. Landstar provides a safe and professional work environment in which to thrive and grow. We offer competitive compensation, robust benefit plans including affordable medical plans, employer 401(k) match, paid time off, tuition assistance and much more.

If you want to be part of a top-notch transportation company with an emphasis on safety, service, teamwork, and dedication then Landstar is the place for you!

Landstar is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin or any other characteristic protected by federal, state or local laws. Landstar will provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should send an e-mail to employment@landstar.com.

Privacy Policy Landstar uses application information only for employment related purposes, including background investigations and regulatory compliance. Landstar will not disclose the information to any other person or entity, unless compelled by force of law. Landstar stores your application information on computers operated by Ceridian. This on-line application software is provided by Ceridian under an agreement which specifies that Ceridian will not disclose or make any use of application information stored on its secure servers.