Assistant bookkeeper Jobs in USA

Bookkeeper / Administrative Assistant

Position Overview

Successful candidates will have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including creating invoices, posting payments, accounts receivable, accounts payable, customer service follow up, answering phones, using multiple types of software and interfacing with customers and suppliers. Experience with QuickBooks Online, Outlook and Excel are a must. Prefer strong writing and problem-solving skills.

Job Responsibilities

• Data entry into QuickBooks Online
• Prepares correspondence, memoranda, reports, etc.
• May initiates routine and non-routine correspondence
• Reconcile employee expense reports
• Answers telephone calls, greets visitors, and resolves routine and complex inquiries
• May schedule appointments & meetings
• Maintain company calendar and company directory
• May enter in new job into ServiceMaster CRM, captures relevant customer and job information
• May utilize the assistance of one or more support staff members on a reporting or project basis
• Operates a personal computer and appropriate software packages or its equivalent
• May follow up with customer and / or client on work performed
• May call customers to collect payments
• May assist other departments within the company
• Understands ServiceMaster operating systems and services offered
• Maintaining cleanliness of work area
• Other duties as assigned

Job Requirements

Physical Demands and Working Conditions

The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Candidate must be prepared to :

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