Assistant office manager Jobs in Lowell, MA

INTRODUCTION

About FGS Global -

FGS Global is a strategic advisory and communications consultancy, with over 1200 multidisciplinary experts across the world's major financial, government, business, and cultural centers. The firm is an acknowledged leader in crisis, corporate reputation, public affairs and capital markets, M&A advisory and boardroom communication counsel. FGS Global supports its clients in addressing a myriad of stakeholder concerns by leveraging its research and insights, media placement, content, digital, and data capabilities. The company was created in December 2021 by combining Finsbury, Hering Schuppener, The Glover Park Group, and Sard Verbinnen & Co. FGS Global serves its client base from 27 cities worldwide, including U.S. Offices in New York, Washington, D.C., Los Angeles, Boston, Chicago, San Francisco, South Florida, and Houston.

The Position :

The Office Manager / Executive Assistant for our Boston office is a dynamic role that partners with a fast-paced collaborative team of 12+ account staff, leading the coordination of facility management and operational support services. The incumbent of this role works closely with key stakeholders to ensure an exceptional experience for staff and visitors to the Boston office through new and evolving office management initiatives and programs, and also provides executive administrative support to the office senior team, and other senior staff as needed. This position is a four day in the office work schedule with Fridays working remotely.

Responsibilities :

Operational & Facilities Support

• Processes expense reimbursements, invoices, and purchase orders.
• Ensures appropriate level of support is arranged to facilitate timely submission and resolution of facilities-related requests.
• Maintains office efficiency by planning and implementing space allocations, office systems, layouts, and equipment procurement.
• Assures office equipment, technology, and furnishings are in operable order and quantities and services are appropriate to meet the needs of the team.
• Oversees kitchen supplies, related maintenance, and ensures snacks and beverages and ordered and stocked.
• Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
• Takes ownership of office management tasks, such as organizing storage space and files, supervising vendor relationships, etc.
• Acts as liaison to office building management and coordinates day-to-day operations.
• Assists with development and implementation of safety procedures.
• Assists with the on-boarding of new hires.
• Greets visitors to the office, including high-level executives and prominent guests, in a welcoming and professional manner.
• Orders staff lunches for team meetings.

Executive Support

Event Planning

Qualifications :

This position requires the availability to work outside of normal office hours, including nights and weekends, when business needs arise.

Candidates must be authorized to work in the U.S. and not require work authorization sponsorship now or in the future.

What We Offer :

New York City Salary Range

70,000-$80,000 USD

We offer medical, dental and vision plans, life insurance, short-term disability, long-term disability and AD&D plans, 401(k) with company matching contribution, technology reimbursement, discretionary bonuses, and paid time off to eligible full-time employees.

FGS Global provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, age, disability, or genetics. In addition to United States federal law requirements, FGS Global complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

When you submit an application, we collect certain personal information about you for the purpose of evaluating your qualifications for the position. For more information about our privacy practices, please visit our privacy policy at https : / / fgsglobal.com / privacy.

Candidates must be authorized to legally work in the United States and not require sponsorship for an employment visa now or in the future.