Bid manager Jobs in Portland, OR

Job Description

Job Description

About Pacific Office Automation

Pacific Office Automation is the largest independently owned document imaging and technology dealer in the nation. Founded in 1976, we have grown to 40 branches across 11 western states and built strong partnerships with leading manufacturers including Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and more.

At POA, we offer long-term career opportunities, competitive benefits, and a collaborative team environment. We invest in training and development to help our employees grow, and we believe every voice matters—regardless of role or tenure.

Position Overview

Pacific Office Automation is seeking a Bid Desk Manager to support our Commercial sales organization. This role is responsible for identifying proposal opportunities, preparing and submitting competitive bids, and coordinating closely with sales teams, vendors, and branch leadership to ensure accurate, timely, and compliant proposal responses.

This position will be based in Beaverton, OR or Phoenix, AZ . The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment managing multiple proposals simultaneously.

Essential Job Duties

Maintain and manage a bid tracking log to monitor the status of all active and submitted proposals

Serve as the central point of contact for open bid and proposal preparation

Monitor bid platforms and announcements for new commercial RFP opportunities

Partner with sales representatives and sales managers to develop effective bid strategies

Prepare, review, and submit proposal responses in accordance with customer requirements

Verify proposal accuracy to ensure recommended equipment and solutions meet customer needs

Ensure all required documentation and information are included to qualify proposals as responsive

Negotiate pricing support and discounts with vendors for eligible proposals

Prepare detailed pricing workbooks to document all costs associated with each proposal

Maintain organized records of awarded contracts, submitted proposals, and contract offers

Respond to internal inquiries regarding contract terms, pricing, and proposal status

Respond to customer inquiries related to invoices, delivery timelines, and contract details

Coordinate with counterpart team members to balance workload and share projects as needed

Travel to branch offices or attend customer presentations as required (occasional overnight travel)

Qualifications

High school diploma required; bachelor’s degree in business administration, communications, or a related field strongly preferred

2–5 years of experience in account management or sales support, preferably supporting major or commercial accounts in the Office Technology and Business Equipment Industry.

Experience supporting proposal development and RFP responses strongly preferred

Demonstrated ability to manage confidential and sensitive information with discretion

Exceptional organizational and time management skills with the ability to prioritize competing deadlines

Strong written and verbal communication skills, including professional correspondence, proposals, quotes, and presentations

Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Publisher)

Comfortable using scheduling tools, expense systems, and virtual meeting platforms

High level of professionalism with the ability to represent leadership and the organization to internal and external stakeholders

Ability to remain calm, adaptable, and solution-oriented in a deadline-driven environment

Proven ability to work independently while collaborating effectively across teams

Benefits

Opportunities for advancement and long-term career growth

Collaborative, team-oriented work environment

Medical, dental, vision, and life insurance

401(k) with company match

Paid time off, vacation, and sick leave

FSA program

Our Commitment to Diversity & Inclusion

Pacific Office Automation is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender identity or expression, age, religion, veteran status, or any other characteristic protected by law. We celebrate our differences and believe diversity makes us stronger.

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