Billing analyst Jobs in Newark, NJ

Staff Analyst

About DCAS : DCAS's mission is to make city government work for all New Yorkers. From managing New York City's most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York. Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including : recruiting, hiring, and training City employees; managing 55 public buildings; acquiring, selling, and leasing City property; purchasing over $1 billion in goods and services for City agencies; overseeing the greenest municipal vehicle fleet in the country; and leading the City's efforts to reduce carbon emissions from government operations. When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come.

About the Fiscal and Business Management (FBM) Line of Service (LOS) : The FBM LOS is responsible for effectively managing agency finances to ensure programs are funded for critical work, the agency is maximizing revenue opportunities, identifying efficiency opportunities, while preserving service delivery. FBM's units include Expense Budget, Revenue Budget, Audits and Accounts, Nonpublic Schools Security Reimbursement Program and the Capital Budget Unit. The Nonpublic School Security Guard Reimbursement Program (NPS) Unit within FBM is responsible for managing all aspects of the Citywide initiative. These responsibilities include but are not limited to the processing of applications for new schools, re-certifications for existing schools, annual budgets, invoices for reimbursements, and conducting periodic training seminars.

Job Description : Reporting directly to the Supervisor of Billing, this position will be responsible for reviewing invoice packages submitted by schools in the NPS Program to ensure compliance with Local Law and Program Rules. The role will involve verifying that schools have submitted all required supporting documentation, including certified invoices from the schools, certified payroll reports, sign-in sheets, proof of payment to the guard company, and any other necessary documents. Additionally, the position will ensure that the school's insurance documentation is up to date by checking the insurance database, and that the school's Annual Incident Reports are submitted and compliant with program requirements. The role will also require ensuring that any adjustments recommended by Audit and Compliance Services are implemented and that prevailing wage rates are accurate, in accordance with the NYC Comptroller's Prevailing Wage Schedule.

Responsibilities : Tasks include but are not limited to : preparing a reconciliation spreadsheet for each of the school's invoice packages to check off each of the supporting documents listed above after they are reviewed for accuracy; using FMS to apply first level approval to invoices that are accurate and complete; rejecting deficient invoices and providing schools with detailed explanations via email, monitor emails for responses to finalize the returned invoices; liaising with schools regarding approved invoices or invoices that need revision.

Minimum Qualifications : A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or a baccalaureate degree from an accredited college and two years of satisfactory full-time professional experience working in one or a combination of the following areas : working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning / administration, labor market research, economic planning, social services program planning / evaluation, or fiscal management; or in a related area. An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above. A combination of education and / or experience equivalent to "1", "2", "3", or "4" above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma.

Preferred Skills : Excellent analytical skills with keen attention to detail. Demonstrated intermediate knowledge of Microsoft Excel and Word. Excellent oral and written communication skills. Ability to work independently with minimal oversight while also collaborating with peers on a regular basis. Organizational aptitude with the ability to manage multiple, often-competing priorities, calmly and proficiently while adhering to strict deadlines.