Billing assistant Jobs in Chesapeake, VA

Job Title

Supports the construction department in contract management, purchase orders, auditing of general contractor payment requests, verification of invoice payments to contractors, and construction vendors. Assists with documents for construction allowance requirements, period close reporting, store construction cost, file scanning, creation of needed reports, and miscellaneous department assignments. Functions as direct contact for the accounts payable department, project managers, directors, vendors, or contractors in regard to invoice issues and billing questions.

Principal Duties and Responsibilities :

• Processes general contractor contracts verifying insurance requirements and pricing.
• Creates purchase orders from contracts and quotes.
• Makes purchase order changes to reflect approved project change orders.
• Audits project payments and contractor final billing packages. Follow up and resolves issues with payment requests directly from the general contractor and needed parties.
• Obtains payment approvals from project managers and directors, logs payment in Accruent.
• Trains with general contractor on billing procedures and requirements to insure proper submittals.
• Researches and resolves issues with vendor invoices and miscellaneous invoices that are received.
• Submits construction uploads for freight of customer owned inventory.
• Maintains invoices submitted in Ariba including routing to different departments and manual receiving invoices in the Ariba system.
• Closes out purchase orders once invoice is received in full.
• Researches all open aging purchase orders.
• Assists in periodic and quarterly reporting.
• Departmental scanning and indexing of project closeout files.
• Researches AP, GL transactions as needed for internal or general contractor or vendor payment inquiries.
• Completes miscellaneous department assigned tasks.