Box office manager Jobs in Indianapolis, IN

Job Description

Job Description

Our clients at United Real Estate - Indianapolis know that a great Office Manager is the backbone of a productive and positive workplace. As a family-owned brokerage, they've built a culture that values teamwork, efficiency, and a strong sense of community. Their fast-growing, agent-centric model is designed to support success-and we need an organized, proactive professional to help keep everything on track.

Does this sound like you?

You are a proactive, tech-savvy professional who thrives on staying organized and taking initiative. You anticipate needs, stay ten steps ahead, and love asking, "What can I take off your plate?" Your positive energy fuels the team, and you balance working independently with seamless collaboration. Detail-oriented and flexible, you approach every task with a servant's heart and a drive to support others.

A Day In The Life

On any given day, you'll be the go-to person in the office, handling a wide range of administrative tasks and providing top-tier service to both your team and walk-in visitors. From answering calls and troubleshooting office equipment to scheduling meetings and managing supplies, you'll be the backbone of our operations. This role is ideal for someone who is hyper-organized and able to keep even the busiest, less-organized realtors on track. And above all, you'll bring a "no job is too small" attitude to every task.

Areas Of Focus

Executive Administrative Support : Support company owners with projects, calendar management, and business tracking. Assist in recruiting by managing the CRM, coordinating follow-ups, and organizing campaigns. Prepare meeting materials and facilitate seamless communication between leadership and staff.

Office Management : Ensure a welcoming, professional office environment by managing supplies, coordinating maintenance, and overseeing common areas. Handle calls, mail, and conference room scheduling. Process payroll, deposit commission checks, and coordinate with accounting.

Agent Support : Facilitate a smooth onboarding experience for new agents by scheduling meetings, training on internal systems, and assisting with transactions. Coordinate 3D home tours, create property websites in WordPress, and implement efficiency-driven processes.

Event Planning : Plan and execute agent trainings, parties, and celebrations. Coordinate vendors, catering, and venues, and create marketing materials in Canva. Manage event communications through email and private Facebook groups.

Workflow Management : Attend team meetings, take notes, and track action items. Manage calendars and transaction timelines, schedule inspections, and ensure document submission. Create and manage social media content for listings, pendings, sold properties, and open houses.

Your Future Employer

United Real Estate is one of the fastest-growing brokerages in the U.S., consistently recognized for its innovation and excellence. Recently named the fastest-growing brokerage of 2024 and featured in RISMedia's Real Estate Magazine , we're proud of our 100% agent-centric model, cutting-edge technology, and award-winning leadership.

Their Indianapolis office offers a sleek, modern workspace right on the Monon Trail-designed to inspire collaboration and connection.

How To Qualify

Real estate experience preferred but not required (must be comfortable working with real estate transactions).

• 2+ years of administrative support wearing multiple hats
• Google Suite expertise (Docs, Sheets, Calendar, Drive)
• Project Management Software
• CRMs
• Canva

The Details :

Salary : $65,000 - $85,000

Benefits : Vacation time, holidays, contribution toward medical benefits

Hours : 9 : 00 am-5 : 00 pm, M-F with flexibility from time to time

Location : Indianapolis, IN. You live within a 20-minute commute to 46240. You have daily access to a personal vehicle that you can drive for work-related tasks. You have a driver's license, and you carry insurance.

How to apply : We appreciate your enthusiasm, but no calls or emails, please! Please apply directly. If you seem like a good fit for the job, you'll hear from our recruiters at Pro R.E.A. Staffing about the next steps!

We are an equal-opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin,