Business administration Jobs in Chesapeake, VA

Security Administration Assistant

Eagle Harbor, a subsidiary of Three Saints Bay, LLC, is a Federal Contracting company looking for a Security Administration Assistant to join our team in Norfolk, VA.

Position Responsibilities :

• Assist and support in being responsible for the performance, integrity and security of a Personal Identifiable Information (PII) database.
• Support monitoring data performance and manage parameters to provide fast query responses to front-end users for a security program.
• Support the mapping out of the conceptual design for a planned database in outline; consider both back-end organization of front-end accessibility for end-users within a security program.
• Assist in refining the logical design so that it can be translated into a specific data model, and further refine the physical design to meet system storage requirements for security programs.
• Support the install and test new versions of the Ships Visit Request database management system, maintain data standards, including adherence to the Data Protection Act, write database documentation, including data standards, and procedures and definitions for the data dictionary (metadata) within security programs.
• Support and help in controlling systems access permissions and privileges, develop, manage, and test back-up and recovery plans, ensure that storage, archiving, backup, and recovery procedures are functioning correctly, and perform capacity planning within security programs and systems.
• Provide support and help to IT project managers, database programmers and multimedia programmers by communicating regularly with technical, applications and operational staff to ensure security program database integrity and security.
• Assist in ensuring security data remains consistent across the database and is clearly defined; support the commission and install new applications and customize existing applications to make them fit for purpose within security programs.
• Provide support to all command security programs in developing, implementing, reviewing, and improving the procedures and requirements for special access security requirements, clearance, and badging of employees or other persons for access to restricted and / or classified information, material, or work sites and spaces.
• Assist in ensuring all personnel are U.S. Citizens. Process and coordinate with ship's Commanding Officers or appropriate command staff and MARMC / Project Managers for approval of visit requests.
• Review contractor requests for non-US Citizens to perform ship repair work. Evaluate and make recommendations to the MARMC Security Officer regarding the feasibility of permitting non-US citizens of Immigrant Aliens to enter MSR / ABR / MSMO contractor facilities or other naval installations for work on board US Navy vessels without jeopardizing security disclosure restrictions.
• Process and coordinate all camera pass requirements for MARMC and MARMC contractor personnel for access to private ship repair facilities. Ensure both MARMC Public Affairs Officer (PAO) and MSO Operations security program prior to release inspect photographs. Coordinate camera pass requests by MARMC personnel for access to Norfolk Naval Shipyard (NNSY) to ensure all NNSY requirements are met.
• Coordinate access for cleared MARMC personnel to US Navy vessels and various government commands and agencies for inspections, training, meetings, and work assignments.
• Process all cleared visit authorization letters for U.S. / non-U.S. citizens access on US Navy vessels that are assigned to the Fleet for admission to US Navy vessels in contractor facilities and other naval installations for work.
• Ensure deletions of personnel from ships and facility access lists received from contractors are promptly forwarded to US Navy in contractor facilities and contractor facility security personnel.
• Enter and maintain data identified and designated by the MSO and security management into systems they select. Provide prompt and accurate information to MSO and management.
• Maintain information from various sources and enter information into the organizational or designated computer system. Audit and verify data for accuracy. Work with MSO to set up new deleted data items / elements. Monitor and update weekly changes in systems and communicate out changes to security management. Notify security management of any discrepancies and troubleshoot data integrity issues.
• Support the completion of DOD visit requests according to established DOD and MSO processes, using DOD Defense Information System for Security (DISS), National Background Investigation Services (NBIS) or whatever new or applicable DOD adjudication system is available.
• Assist the MSO in creating, maintaining, and reviewing records tracking all CIV, CTR, and MIL utilizing DOD Defense Information System for Security (DISS), National Background Investigation Services (NBIS) or whatever new or applicable DOD adjudication system is available.
• Assist MSO in supporting the development, implementing, reviewing, and improving of procedures and requirements for special access security requirements, clearances, and badging of employees (civilian, military, contractors, and visitors) for access to restricted and / or classified information, material, or work sites or spaces.
• Process new employees (civilian, military, contractors, and visitors) coming onboard. Ensure that necessary documentation is obtained (e.g. verification of citizenship, certificate of clearance, establish in the DOD Defense Information System for Security (DISS), National Background Investigation Services (NBIS) or whatever new or applicable DOD adjudication system is available, and create a personal security file). Execute the non-disclosure agreement on all employees requiring a security file.
• Maintain clearance data on personnel assigned to MARMC on a continuing or intermittent basis. Arrange visitor admission to US Navy vessels within contractor facilities and naval installations.
• Ensure deletion of personnel from ships and facility access lists and promptly forward to US Navy vessels and contractor facility security personnel. Ensure all personnel are U.S. Citizens. Maintain status of all personnel security clearances and related actions. Ensure that personnel security files and related databases are current.
• Process and coordinate with US Navy vessels Commanding Officers or appropriate command staff and MARMC Section Heads for approval of visit requests.
• Coordinate access for MARMC personnel to US Navy vessels and various government commands or agencies for inspections, training, meetings, and work assignments.
• Assist the Command in adhering to security policy, process, and procedures.
• Review and process all requests for base and facility access in accordance with established MARMC and installation instructions, processes, and procedures.
• Answer phone calls and assist visitors with all access control and badging questions with tact, skill, and professional customer service.
• Support walk-in visitors with request for access, background verification, badging, and directions to facilities as required.
• Perform end of day closing processes and procedures for the MSO with use security of equipment, locks, and alarm systems to perform daily closeout duties.
• Help in reviewing access lists and assist in printing badges with appropriate levels of access for all command civilians, military personnel, contractors, and visitors.
• Maintain various MSO daily security logs for a variety of administrative functions associated with document control as required, along with miscellaneous administrative support functions.
• Assist with developing, updating, and maintaining MSO forms and records / files (classified and unclassified) to ensure effective and efficient operation of the MSO.
• Assist in developing and preparing a variety of MSO correspondence and other documentation, including but not limited to letters, reports, and security briefings.
• Assist and support Access Control functions as to create badges, give access to badges and reset badges, working under the guidance and permission of the MSO office authority.
• Assist the MSO with the Key and Lock Program; this includes conducting quarterly high security key inventories. Assist in managing keys, key codes, and master keys, sub-masters' keys, to include high security locks and lock hasps, and product research and ordering, as required.
• Assist in conducting and documentation of random anti-terrorism measures (RAM), per the approved monthly schedule and MSO processes.
• Assist Installation / base Central Alarm Monitor, Security Forces and Fire Services as needed to control access, assist in investigating alarm actuations, and help in conducting facility and systems checks.
• Provide emergency assistance by contacting police, fire, etc., and informing the MSO.
• Assist with travel briefs when required, this includes helping with scheduling, processing and entering and maintain data within documents and systems.
• Provide support for security, education, training, and awareness programs as required.
• Assist MSO and staff in creating, modifying, and terminating profiles within the access control system (ACS).
• Assist in ensuring security container information forms (Standard Form (SF) 700, OS 86 Form, SF 701, SF 702) are accurately completed, and provided to the MSO.
• Support the MSO maintaining and updating of secure room access list for authorized personnel.
• Assist the MSO and work in coordination with secure room area points of contact to update the access and associated recall lists documentation.
• Support the Operational Security Program as required and directed by the security manager.
• Support the Information Security Program as required and directed by the security manager.
• Support the Physical and Anti-Terrorism Security Program as required and directed by the security manager.
• Support the Insider Threat Security Program as required and directed