Business manager Jobs in San Antonio, TX

Employment Status : Full-Time

FLSA Status : Exempt / Salaried

Weekly Schedule : Monday - Friday, 40 Hours per week. Some evening and weekend hours may be required.

Reports To : Pastor

Summary :

The Business Manager (BM) provides essential financial and operational support to the Pastor in the overall administration of the Business Office for both the Parish and School. This role encompasses financial oversight, property management, personnel procedures, and office operations to ensure smooth and efficient administration.

The BM assists the Pastor in managing parish and school finances, overseeing property maintenance, and coordinating office functions. Additionally, the BM plays a key role in personnel management, participating in the selection of staff and assisting with human resource procedures. The BM is also responsible for maintaining in-house personnel records and ensuring compliance with Human Resource policies and procedures in alignment with the Archdiocese of San Antonio.

This position requires active participation in Finance Council meetings, where the BM presents financial reports and documentation for review. The BM must ensure accuracy in financial reporting and contribute to strategic financial planning to support the mission and sustainability of the Parish and School.

Position Responsibilities :

Essential Duties

• Responsible for all parish & school accounting, including but not limited to payroll, accounts payables, accounts receivables and financial reporting.
• Maintains complete and accurate records of all parish & school financial, employment and business transactions. Assures that all financial, employment and business records and all transaction data are correctly, accurately, and timely documented and maintained.
• Responsible for the daily coordination, monitoring, and control of all parish & school departmental and organizational funds.
• Oversees counting and depositing of all parish & school funds; manages parish & school bank accounts.
• Ensures that all parish & school bills are paid on a timely basis including but not limited to taxes, fees, and insurance bills. Ensures all federal and state financial regulations are followed and complied with.
• Maintains a responsible cash flow management system and maximizes cash management resources.
• Maintains accurate financial records and files.
• Assists the Pastor & Principal in the management of all parish & school program budgets and evaluates program budgets with the professional staff.
• Provides accurate and timely financial reports, consults with, and advises the Pastor, Principal and Finance Council bringing any financial concerns to their attention as soon as they become apparent.
• Serves as liaison between the Parish, School and the Archdiocese on financial and Human Resources (HR) matters.
• Prepares, administers, and reviews the annual fiscal budget in collaboration with the Pastor, Principal and Finance Council as well as analyzes business performance against budget and parish goals.
• Coordinates parish fund-raising programs, stewardship, planned giving, and endowment programs.
• Recommends financial strategies and applicable committee usage to the Pastor.
• Participates in all parish staff meetings and Finance Council meetings as required.
• Assists the parish's Finance Council and Parish Council in promoting financial stewardship in the parish, including providing transparent reporting systems that foster trust in the parish community.
• Solicits and reviews vendor agreements, bids, and quotes; provides recommendations to the Pastor, Principal and Finance Council accordingly.
• Parish's representative to financial institutions, vendors, and governmental authorities.
• Attends Archdiocesan meetings and trainings as necessary, representing the Parish and the Pastor.
• Consults with and advises the Pastor, Principal and Finance Council on business and financial matters.
• Coordinates parish & school liability and property insurance, and worker's compensation with Archdiocesan insurance programs.
• Maintains good working relationships and effective communications between the parish, school, child development center and its various outside groups.
• Supervises the financial aspects of any major parish & school construction, improvement, or repair.
• Coordinates procurement and maintains accountability of capital equipment.
• Assists with the planning, coordination, and promotion of all parish-wide events including but not limited to the parish's calendaring, Spring and Fall Festivals, Casino Night, and parish fundraising.
• All other duties as deemed necessary by the Pastor.

Additional HR Duties

Property and Equipment Management

Work Environment :

Requirements

Minimum Qualifications :

Education

Experience

Licenses and Credentials

Minimum Knowledge and Skills :

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.