Business operations Jobs in Fort Collins, CO

The Business Operations Technician position provides professional, comprehensive guidance in executing fiscal strategies, policies, and procedures in support of the overall strategic missions of CSU, CVMBS, and DMIP. This position provides customer service and business operations support for the Microbiology Building located on Main Campus, including coordinating deliveries, room scheduling, facilities requests, financial document entry, etc. Due to the nature of the departments work, this will be an in-person position located at the Microbiology Building with occasional roving to the CVID building at Foothills Campus.

The position works in conjunction with the DMIP accounting and administrative team. DMIPs mission is to develop strong knowledge and understanding of the oversight environment and to assist with the development of best practices which enable effective, accurate management of the financial policies, processes, and activities. Effective communication skills are required to articulate department billing and receivable processes, policies, and practices to the faculty, staff, and other personnel. Successful execution requires extensive communication, coordination, and collaboration across many levels of the University. Required Job Qualifications

• Bachelors degree from an institution of higher education
• Proficiency with Microsoft Office Suite
• Demonstrated experience with customer service, written and verbal communication skills confirmed by review of application materials
• Experience working in a team environment
• Attention to detail
• Ability to prioritize and manage multiple projects simultaneously, both independently and as part of a team
• Must have a valid drivers license and pass a Motor Vehicle Background Check

Preferred Job Qualifications

Diversity Statement Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Departments commitment to diversity and inclusion. Essential Duties Job Duty Category Business Operations Support Duty / Responsibility Provide Microbiology Building main office customer service and business operations support including front-line customer service to students, visitors, and faculty.

Accept deliveries of supplies, equipment, and other packages for 13-15 separate labs at the Microbiology Building location including notification of the appropriate lab personnel and follow-up to ensure that packages are picked up and delivered to the designated lab(s).

Purchases of supplies, equipment and services utilizing the CSU Kuali Financial System or other related financial systems, following CSU procurement policies.

Process Kuali financial transactions, including internal orders, billings, disbursement vouchers, requisitions, cash deposits, etc.

As assistant building proctor and key manager, respond to facilities needs by coordinating with CSU Facilities and external vendors to repair and replace capital assets, identify areas of concern, equipment moves, office space assignments, and storage needs.

Perform proactive building walk-throughs to identify areas of concern and take appropriate measures to mitigate risks in the physical environment.

Maintain up-to-date phone tree and the Emergency Response Plans for the Microbiology Building.

Assist in development of facilities and safety trainings for Microbiology Building administrative and lab staffs. Maintain the state vehicles at Foothills campus and Main campus including submitting MVR checks, scheduling repairs, maintaining driver records, and tracking mileage. Act as backup building proctor for the CVID building Percentage Of Time 15 Job Duty Category Internal and External Billing Process Support Duty / Responsibility

Percentage Of Time 15 Job Duty Category Travel Operations Coordinator Duty / Responsibility As primary Microbiology Building and Foothills Campus Travel Arranger, coordinate and process travel documents including review of expenses (allowable, allocable, reasonable, and consistent), interpret travel guidelines and enforce travel regulations.

Evaluate the best travel arrangement method per each unique instance travel authorization, travel reimbursement, travel advance, event card etc.) and prioritize amongst a diverse workload of regularly changing tasks with competing levels of importance.

Serve as subject matter expert for both department and research personnel by providing effective travel guidance. Distribute travel workload to other members of the administrative team, as needed. Percentage Of Time 40 Job Duty Category Other Financial Support Duties Duty / Responsibility Work with the finance team to monitor open purchase orders, obtain invoices from external and internal vendors when items are received and send invoices to accounts payable for payment.

Assist with submitting past period distribution adjustments for review and signatures.

Create and edit new accounts, sub-accounts, and account delegate documents.

Assist with entering budget adjustments, transfer of funds, and global ledger transfers. Assist with other accounting and support duties as needed.

Manage PCard allocations for shared card Percentage Of Time 25 Job Duty Category Other Duties as Assigned Duty / Responsibility Support department, including HR and finance teams, with administrative projects as needed.

Cross train with other Microbiology office staff to ensure coverage when staff are not available Percentage Of Time 5 Application Details