Business specialist Jobs in Somerville ma

Job Description

Job Description

POSTING DATE : 12 / 06 / 2024

POSITION TITLE : Business Office Specialist                                                    GRADE :    15

SALARY RANGE : $59,554-$74,189.18                                                   STATUS : AD-Tech

The Business Office Specialist of the Civil Process Office for the Norfolk County Sheriff’s Office shall follow the chain of command policy and work under the direction of the Director of Civil Process and the Civil Process Office Manager.

STATEMENT OF RESPONSIBILITIES :

The Civil Process Business Office Specialist is responsible for ensuring proper financial control environment, conformance and compliance with state finance law, policies and procedures, United States Generally Accepted Accounting Principles (GAAP), and directing the general accounting and accounts payable functions for the Norfolk County Sheriff’s Office Civil Process Office. The position may include but not be limited to the usage of the Massachusetts Management Accounting Reporting System (MMARS), CivilServe, QuickBooks and regular interaction with Civil Process staff to assist with day-to-day procurements and business office operations.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES :

• Monitor financial operations to ensure compliance with budgets, Sheriff’s Office Policies and Procedures and State Comptroller policies, rules and regulations.
• Manage all five of the existing Civil Process Office bank accounts from beginning to account reconciliation.
• Process vendor invoices, vendor updates, encumbrances and other transactions in the Massachusetts Management Accounting and Reporting System (MMARS) and within the designated Sheriff’s Office accounting software program (QuickBooks).
• Analyze and recommend policies and procedures to enhance internal controls.
• Responsible for compliance with statewide records retention schedule on all fiscal electronic and paper documents.
• Contribute to internal management reporting requirements and audit support.
• Assist with preparation and monitoring of the Civil Process Office’s annual budget and spending plans and perform annual end of fiscal year close-out activities.
• Participate in ad hoc projects and perform related duties as assigned.
• Fostering the principles of the Norfolk County Sheriff’s Office mission statement in all communications.
• Shall perform related tasks as directed by the Director of Civil Process.

EDUCATION AND EXPERIENCE :

HOURS OF WORK :

40 hours per week. These hours may vary according to the needs of the department and may be set by the Sheriff or his designee.

LOCATION :

Norfolk Sheriff's Office

1255 Hancock Street

Quincy, MA, 02169

The Norfolk Sheriff's Office is an Equal Opportunity Employer. All candidates will be given equal opportunity for employment regardless of gender, race, creed, disability, color, religion, ancestry, age, marital status, sexual orientation, gender identity, pregnancy, national origin, genetic information, or political or union affiliation. The Norfolk Sheriff's Office will conform to all applicable laws and regulations related to Equal Opportunity Employment. Our agency shall ensure that all employee candidates are selected based on organizational need and the ability of the employee candidate to perform the required job functions with or without accommodations.

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