Chief executive Jobs in Detroit, MI

Job Description

Company Description

The Detroit-Wayne Joint Building Authority owns and manages the Coleman A. Young Municipal Center, a key facility serving as the home to the executive and legislative branches of Detroit’s government. It also houses Wayne County’s Third Judicial Circuit and Probate Courts, along with the Clerks offices for both the City of Detroit and Wayne County. The Authority prioritizes the safety and well-being of elected officials, tenants, employees, and visitors to the Municipal Center. The organization is committed to maintaining a secure and efficient environment for all its stakeholders.

Role Description

The Executive Assistant (EA) to the CEO is a high-level strategic partner responsible for

providing comprehensive, proactive, and confidential support to the CEO and the Board

of Commissioners. This is not a traditional clerical role; the EA serves as the primary

point of contact and front-facing lead for internal and external stakeholders, including

high-ranking City and County officials, commissioners, building tenants, and contracting

partners. The ideal candidate is a high-functioning professional who thrives in a fast-paced civic

environment, possesses exceptional communication skills, and can manage complex

projects and governance requirements (such as the Open Meetings Act) with precision

and discretion.

Key Responsibilities

1. Strategic Executive Support and Management

Calendar & Priority Management : Manage a complex executive calendar;

prioritize meeting requests and troubleshoot scheduling conflicts with a deep

understanding of the CEO’s strategic priorities.

• Strategic Communication : Draft, edit, and proofread high-level correspondence,

briefing memos, and presentations for the CEO. Monitor and manage the CEO’s

email and communications to ensure timely follow-up.

key partners, including all contractors, City of Detroit leadership, and Wayne

County Executive offices.

2. Board Governance & Commission Support

meetings, ensuring strict adherence to the Michigan Open Meetings Act (OMA).

Recording Secretary : Attend Board meetings, take accurate minutes, and

manage the official archiving of all Authority records, resolutions, and bylaws.

packets. Ensure the CEO and Commissioners receive executive summaries and

supporting documents at least 48 hours prior to meetings.

3. Operational & Project Coordination

consultant-led to in-house operations. Track progress on key hiring initiatives and

departmental restructures.

Atrium scheduling. Coordinate large-scale community and civic events (e.g., Flag

Raisings, Blood Drives, Spirit Plaza activations) with an eye toward public-facing

excellence.

improvement plans, including tracking project milestones and coordinating with

engineering and construction leads.

4. Financial & Administrative Administration

executive expense reports, tracking administrative budget expenditures, and

managing high-level procurement documentation.

executive suite. Manage executive office supplies and oversee the onboarding of

new in-house staff

Qualifications

ideally within a public authority, municipal government, or large-scale non-

profit / innovation district.

Communications, or a related field preferred. Comparable experience can also be

considered.

(OMA) and Freedom of Information Act (FOIA) is highly desirable.

Excel, Word, PowerPoint). Experience with facility management software (e.g.,

Prism / Aware) is a plus.

Core Competencies :

leases and personnel with absolute confidentiality.

they are articulated.

Commissioners and elected officials.

project support seamlessly.

professional execution on all tasks and responsibilities.