Clerical assistant Jobs in Memphis, TN

About the job Virtual Clerical Assistant (Remote)

Purpose and Scope : Supports an organization or department by performing secretarial and clerical services for school locations. Assist management with administrative tasks such as tracking and compiling information of interest.Essential Job Functions :

• Provides general clerical and secretarial support for programs and project.
• Prepares various reports detailing the administrative information handled by the position. Prepare basic correspondence; order supplies and cover telephones for school location.
• Identifies issues or problems and seek assistance from higher level personnel or management.
• Prepares and maintains a variety of reports, records, correspondence, and files related to assigned service, activities, and operations; provides for appropriate research and compiles reports, as needed.
• Provides secretarial and clerical support, performing such duties as scheduling meetings and appointments, compiling data for reports, making travel and accommodations arrangements for staff.
• Composes, prepares, types, copies, files, processes, mails and / or transmits various routine documents, which may include forms, correspondence, memos, presentation materials, reports and other documents.
• Maintains efficient record-keeping systems.
• May provide technical and clerical assistance in the preparation of assigned budgets; may monitor expenditures, process invoices, process payroll, reconcile accounts, and prepare related financial records and reports.
• Answers the telephone; provides accurate information to callers and / or forwards calls to appropriate personnel; takes messages as needed; greets and assists office visitors.
• Receives and responds to basic inquiries, routine requests for assistance and concerns from other District departments, schools, agencies, organizations, professionals and the public.
• May perform specialized duties particular to assigned department.
• Attends staff, committee and District meetings as required.
• Attends training, meetings, seminars and / or workshops to enhance job knowledge and skills.
• Performs other related duties as assigned or directed.

Minimum Qualifications : Requires a High School diploma or GED, and 2+ years experience in a relevant area for a total education / experience of 2 years.

Degree Equivalency Formula :

Bachelors Degree= 4 years plus required years of experience.

Masters Degree= 2 years plus required years of experience. Where Masters degrees are required, years for Bachelors Degrees must be included.Knowledge, Skills, and Abilities :

Physical Requirements and Working Environment : Physical Demands : Requires sedentary work involving standing or walking for brief periods, exerting up to 10 pounds of force on a regular basis; and some dexterity in operating office equipment; must be able to use hands and fingers for sign language.