Clerical Jobs in Salt Lake City, UT

Overview

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative, and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Office Services department in our Salt Lake City office, as a Receptionist / Clerical Assistant.

Open reception and office kitchens, manage reception desk and assist with day-to-day operations of firm, ordering catering for meetings and communicating with building management regarding facilities issues. Support Business Services team with daily clerical needs such as reimbursements / check requests and credit card reconciliation.

Responsibilities

Essential Functions :

• Coordinates conference rooms and visiting attorney offices, including reserving rooms, gathering and relaying information to respective departments and confirming bookings. Prepare visiting attorney offices as needed
• Maintain a clean and tidy lobby / reception / waiting area
• Greets guests, vendors, job applicants and other visitors. Directs guests to appropriate meeting rooms
• Offers assistance, information, refreshments and updates as needed to make the client’s wait comfortable and pleasant
• Updates all office lists and documents maintained on a monthly basis including phone lists, office directory and employee logon lists
• In order to provide back up to the IT department, must maintain knowledge of audio-visual equipment including teleconference equipment, video conference equipment and TV / VCR along with knowledge of each conference room equipment ports
• Coordinate office catering needs for onsite meetings and reoccurring lunches. Including set up and clean up
• Stock and straighten kitchens morning and night
• Coordinates vendor repairs and maintenance, as needed
• Maintains database for access keycards, coordinate with building security for new and replacement access cards and manage temporary access cards
• Maintains validation inventory and acquire additional validations as needed
• Answers incoming calls on switchboard and ability to use paging system
• Assists with processing invoices for the department through Chrome River
• Accounting support with PCard reconciliation and check requests
• Responsible for creating new LegalKey entries, printing labels, and the storage of physical records or other items related to cases
• Onsite support with firm functions and events
• Orders flower arrangements and coordinate deliveries
• Performs other duties as assigned or required to meet Firm goals and objectives

Qualifications

Education / Training / Certifications :

Professional Experience :

Technical Skills :

Performance Traits :

Physical Requirements :

The typical pay scale for this position is between $43,500 and $57,500, although the actual wage or salary could be lower or higher if the candidate’s education, experience, skills and internal pay alignment are different from those specified.

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical / dental / vision / life / and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.