Contract administrator Jobs in Newark, NJ

Operations Administrator

Beech Hill Securities, Inc. is an SEC-registered broker-dealer and a member of FINRA and SIPC. The firm clears transactions and custodies client assets through Pershing LLC, a subsidiary of The Bank of New York Mellon Corporation, a global leader in clearing and custody solutions.

Through experienced financial services professionals and strategic partnerships, Beech Hill Securities delivers a comprehensive suite of solutions including Prime Brokerage Services, Chaperoning (Rule 15a-6), Asset Management Support, Institutional Trading, Capital Markets, Wealth Management, Retirement Planning, Alternative Investments, Investment Banking, and Lending Solutions.

About the Role

The Operations Administrator plays a critical role in supporting day-to-day financial operations while ensuring accuracy, regulatory compliance, and a seamless experience for advisors and clients. This position partners closely with advisors, compliance, and internal teams to manage onboarding, asset movements, and operational workflows.

The ideal candidate is detail-oriented, adaptable, and service-driven, with the ability to manage multiple priorities in a fast-paced, regulated environment. This role requires confidentiality, sound judgment, and a proactive, team-first mindset.

Key Responsibilities

Manage advisor and client onboarding, including onboarding new RIA teams and managing transitions between broker-dealers

Process asset movements including ACAT transfers, money movements, and security transfers

Serve as a primary point of contact for advisors and clients, providing timely communication and updates throughout account transitions and ongoing service requests

Utilize CRM and portfolio management systems such as NetX360, Black Diamond, and RedBlack to process transactions, generate reports, and support billing and trading configurations

Partner with compliance to ensure adherence to FINRA regulations, including Rule 3210, and manage broker feeds for external employee accounts

Assist with operational processes related to abandoned property, W-8 / W-9 certifications, and onboarding workflow improvements

Collaborate cross-functionally with internal teams to resolve issues, meet deadlines, and continuously improve operational outcomes

Skills, Knowledge and Expertise

Experience in financial operations, asset movements, and client service within a broker-dealer, RIA, or financial services environment

Strong attention to detail and organizational skills with the ability to manage multiple priorities

Excellent written and verbal communication skills, including professional phone and email etiquette

Proficiency in Microsoft Office (Outlook, Word, Excel, Teams)

Ability to learn new systems and processes quickly and adapt to evolving operational needs

Core Competencies

Communicates Effectively Conveys information clearly and appropriately across multiple audiences and communication methods

Action Oriented Takes initiative and ownership, approaching challenges with urgency and follow-through

Nimble Learning Quickly adapts to new systems, regulations, and processes through continuous learning

Being Resilient Maintains focus and effectiveness when navigating pressure, change, or setbacks