Corporate meeting planner Jobs in Atlanta, GA

Meeting Planner, Project Manager, Remote

Our Client is a healthcare communications and research firm focused on helping patients by supporting our clients through greater awareness, knowledge and understanding of their markets.  We offer services in three critical areas : Medical Communications, Market Research, and Market Access.  Our innovative approach to project work leverages our capabilities across practice areas to drive efficiencies and deeper insights for all our clients.

They offer a fun environment with excellent benefits, including medical / dental insurance, as well as a 401(k) plan. They work hard but enjoy their chosen careers and company. If you are looking for a place where you can make a contribution, grow your career and be part of a team, please review the qualifications below.

Job Description :

This is a full-time position.  The ideal candidate is an energetic, creative individual with a strong work ethic and high standards, who cares deeply about providing concierge-level customer service. Meeting Planner must work efficiently on several projects simultaneously, have strong time management skills and maintain enthusiasm in a constantly changing environment. Meeting Planner should have exemplary communication skills for extensive interactions with clients, team members, and vendors. Candidates must exercise careful attention to detail, particularly in planning and reconciling project budgets and other financial records for accounting and compliance.

The Meeting Planner must be able to anticipate project needs, discern work priorities, meet deadlines, and be willing to work occasional evenings and weekends. This position would require 25% travel, which would primarily occur over weekends. Experience in Medical Meetings is preferred.

Primary Responsibilities :

• Provide superior client support and onsite management for all assigned meeting projects (advisory boards, KOL conference one one-on-one engagements, steering committee meetings, speaker trainings etc..
• Provide excellence in planning meetings (pre-planning, onsite execution and post-meeting wrap-up)
• Manage travel, lodging, and expenses for participants traveling to meetings
• Manage technology vendor for virtual projects
• Assist in financial management, including budget creation, monitoring revenue / expenses for assigned projects, and timely / accurate reporting
• Schedule and lead conference calls with clients for project updates
• Act as liaison to expert physicians and high-level clients
• Develop task lists and timelines for projects to guarantee that timelines are met
• Produce program materials
• Research appropriate venues and negotiate contracts
• Perform general administrative work, such as creating and / or updating project documents
• Travel to programs and manage logistics onsite
• Responsible for post-program budget reconciliations and aggregate spend reporting
• Adapt to changing client procedures and processes
• Develop and maintain solid relationships with clients and vendors
• Proactively seek out methods to improve self-performance and efficiency of operational tasks
• Travel domestically and internationally, and work overtime as needed

Qualifications :

Meeting Planner, Project Manager, Remote