Job Description

This position in Event Operations is highly detail oriented – we’re looking for an individual who has a keen eye for minute detail, enjoys collecting and disseminating details, is incredibly organized and can communicate confidently on calls and emails with high profile individuals.

Experience with the following will be helpful to this individual for success in this role : event experience, working with talent, reading contracts, proofreading and editing.

• Work closely with event content lead and producer to provide speakers with full, accurate and complete event itineraries and details for their stage time
• Closely read, understand and execute speaker contracts or agreements
• Communicate directly with speakers or their teams to confirm event details
• Collect speaker materials (photos, bios, session content) and update event agendas, website, and app
• Review print and digital marketing materials for accuracy and completion
• Work with event operations leads on speaker hotel needs, registration, ground transportation and onsite event logistics including speaker movements, meet & greets, etc.
• Schedule and coordinate content and production calls
• Work with production team for speaker requirements, rehearsals, media.
• Confirm and source any onsite needs including awards, merchandise for signings, book purchases and more
• Manage related speaker expenses and update speaker budgets
• Assist production team with media collection, video management and other multimedia related tasks including digital signage editing
• Onsite event duties include : Management of the speaker green room and serving as host backstage to greet speakers as the arriveDirection, if needed, ensure they are on time for rehearsals and mic upsWorking with our marketing lead and / or event photographer to arrange photosCoordinate merchandise signingsCoordinate meet & greet logistics, staffing and line managementCoordinate hotel security needs, if required

The pay range for this position is $50,000 - $60,000 depending on experience

This posting will expire on 12 / 15

Qualifications

This position involves travel to 6-8 events annually. Most of those are domestic US events, with the possibility of international travel.

Additional Information

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say at

Our benefits include :

We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application.

At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information.

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